March 3, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

Regular Meeting

March 3rd, 2020, 1:00 p.m.

Ridgway Public Library

300 Charles Street

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director Kristen Moberg.  Monty Guiles

ADDITIONS AND DELETIONS TO THE AGENDA:  None

APPROVAL OF MINUTES:  Julie moved and Jeff seconded that the February minutes be approved as presented.  Motion passed.

NEXT MEETING:  April 7th at 1:00 p.m.  If a change of location is required due to library construction, it will be announced soon enough to post the new location as required.

PUBLIC COMMENTS: None

FRIENDS UPDATE:  The “Grab a Seat” event went very well.  The musical chairs raised $500, and around $20,000 of furniture were “purchased”.  In response to an e-mail from Beth Williams, Richard has volunteered to contact the Hill’s about a donation.  Jeff indicated he would be willing to help with the owners of Dalwinnie Ranch.  

BUILDING EXPANSION UPDATE:

  1.  Budget:  Dickson went over the current expenditures and income.  There is some concern about cash flow as DOLA is billed quarterly and doesn’t pay the total amount.  After discussion, it was felt we could change to billing them monthly and also, possibly approach them about getting a larger percentage of the billing as this is a period of large costs.
  2. Building Expansion & Remodel:  Monty went over the current progress on the building.  He assured us that all was going very well.
  3. Move:  Richard has contacted two moving companies for bids on moving the books and furniture out of the existing building during the remodel.  Monty will ask for definite dates for the closure at the building meeting tomorrow (March 4th).  Storage containers can be rented out of Grand Junction.  We will probably need two.  The adult books will be in a container.  The rest of the collection will move into the new area.  Aspen Cat will allow us to borrow from other libraries during our closure.  “Reading is a Moving Experience” to allow patrons to borrow many books and keep them until we re-open will take place a couple weeks before the closure.  Once we have a definite date, Kristen will work up a hand-out with all the information to give our patrons and post on-line.

DIRECTOR’S REPORT:  A current budget with year-to-date information was handed out.

We will be required to have a full audit for 2019 and for 2020.  This kicks in when either your expenditures or income exceed a certain amount.  This will be done in May.  Kristen is working on the annual report to the State of Colorado.  The staff is going through existing materials to cull out worn or out-of-date material before the move.  A special shout out to the staff for all the extra work they are doing to prepare for this move.

Julie provided the current usage figures including from Aspen Cat.  

We also were given a current chart of our collection.

There will be an art show starting March 13th with the opening reception on March 14th from 5 to 7 p.m.  The artists are local women who have been painting together for quite a while.  They were happy to work with the library construction schedule.

ADJOURNMENT:  Michael moved and Julie seconded that the meeting be adjourned at 2:10 p.m.  Motion passed.

Respectfully submitted,

Nancy Meyers, Secretary