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April 14, 2023

Minutes

Ridgway Public Library
Board of Trustees Regular Meeting
April 14, 2023
300 Charles Street

(A Zoom Link was provided)

CALL TO ORDER: The meeting was called to order by president Sally Trapp at 1:06 p.m.

PRESENT: Trustees: Julie Duff, Julie Herrmann, Jeff Pryor, Sally Trapp, Jenny Williams, Library Director: Amy Baer

APPROVAL OF MINUTES: Julie Duff noted that Secretary Sandy Hennessy made a change to the minutes adding the word “approximately” to the amount expected to be donated from the Friends of the Library. Sally Trapp made a motion to accept the meeting minutes with the correction and Jenny Williams seconded it. Motion was approved    

Next regular meeting will be Friday June 9th at 1:00.

PUBLIC COMMENTS: No Public comments.

FRIENDS UPDATE: Friends presented Director Amy Baer and Treasurer Julie Duff with a check for $30,000 from the end of the year “fund raising” in 2022. This amount was a great show of support for the Library from the community. Friends plan to have an event on June 3 with chalk art, activities, etc. They also discussed supporting the library in the future for other programs including adult program. The Chamber of Commerce is having a volunteer sign up event and Friends will be attending. Their next meeting is May 3 at 1:30, Jenny Williams will attend for the Board of Trustees.

ACTION AND DISCUSSION ITEMS: 

  1. The Director six-month report was discussed and reviewed with Amy. Sally Trapp reviewed the process of how the report was developed and highlighted some of the comments which were very supportive of Amy’s performance and the scores. A goal was set to job descriptions in place and have performance review process in place for the library employees by August. A raise in salary was also discussed. A motion was made by Julie Duff to give Amy a 5% raise based on the six-month report.  This motion was seconded by Jeff Pryor and the motion carried. Another six-month report will be done in August.
  • The board Reviewed goals from last meeting and discussed the priority and were set as follows. We will make reviewing the goals a standing agenda item:
    • Director Evaluation (6 month – complete) and 12-month review
    • Board emails – in progress
    • SB21-008 – planned for the June Board meeting, Jenny Willams will lead this discussion
    • Policies & Agreements
      • Art Agreement – June
      • Board Member Job Description and Questions for interview
    • Staff appreciation
    • Website – September goal – which company and move forward
    • Building/Grounds – ongoing
    • Training – ongoing
    • Board retreat – include strategic plan and communicate outcomes to the Community, 30-year anniversary – schedule at end of year
  • The Board reviewed and discussed the FAQ sheet from CLiC regarding CO open Meetings Law. We reviewed it, and focused on the information about emailing and texting.

TREASURER’S REPORT

 Julie Duff shared the current budget information and noted a few changes from the printed copy including the CDE grant received was partial, still expecting $5,000 total in addition to another grant we will be receiving for $5,000 from the Dave and Mary Wood fund.

DIRECTOR’ S REPORT

Amy Baer

Still communicating to get gutter on east patio repaired (seam at joint has hole/contractor has been engaged but need dry weather, etc.); on track for pergola delivery for Wednesday April 19 and installation on Thursday April 20th , Richard will lead and tentatively have 3 other volunteers. Will engage with Silver Creek Property Care to manage outside areas of the library for summer maintenance.

Great turnout for seed class last month. Lots of activity in the seed library. Continued good turnout for children and teen groups. Also reviewed the State report that shows information about staffing, programming, internet access, etc. collected from the state in everyone’s folder.

Sally Trap moved to Adjourn the meeting at 2:30, Jenny Williams seconded the motion and the motion passed.

March 10, 2023

Minutes
Ridgway Public Library
Board of Trustees Regular Meeting
March 10, 2023
300 Charles Street
(A Zoom link was provided)

CALL TO ORDER:  The meeting was called to order by president Sally Trapp at 1:01 P.M.

PRESENT: Trustees Julie Duff, Sandy Hennessy, Sally Trapp, Jenny Williams, Alison Etheridge and library director Amy Baer.  Dickson Pratt attended for public comment along with board of trustees applicant Julie Herrmann.

APPROVAL OF MINUTES: Secretary Sandy Hennessy requested approval of previous minutes with corrections suggested by board members.  Julie Duff requested those corrected minutes to be sent to trustees.  Julie Duff moved to approve the minutes and Sally Trapp seconded the motion.  Motion was approved.

Next regular meeting date will be April 14, 2023 at 1:P.M.  An executive session date was set for April 7, 2023 at 1:P.M.

FRIENDS UPDATE: Friends of the Ridgway Library will hold their next meeting on April 12, 2023.  Sally Trapp will attend.  At that meeting they plan to approve a transfer of donations to the library for the amount of approximately $28,000.00.

ACTION AND DISCUSSION ITEMS:
Julie Herrmann was interviewed as an applicant to fill the vacancy on the board as Dickson Pratt leaves. Julie will fill the vacancy until December of 2023 at which time she will have the option to serve a full term of three years starting next January.  Interview was conducted successfully and Julie was nominated to become a board member by Sally Trapp.  Sandy Hennessy seconded the motion.  Motion approved.

Dickson Pratt received presentation of gratitude and board considered action to name Dickson Pratt title of Trustee Emeritus and ambassador to the library.  Sally nominated Dickson to be named Trustee Emeritus and Jenny Williams seconded the motion.  Motion approved.

Public comment was presented by Dickson Pratt regarding increase in tax revenues next year.

2023 goals and discussion conducted by Director Baer. The following goals for 2023 were discussed:

    #1. Training – Email protocol, further training with Sharon Morris, and CLiC workshops including possible ten-minute updates at regular meetings.

     #2. Possible use of Streamline as a district website platform to guide our website into 100% compliance using built-in on line compliance checklists. Possible redesign of library website to be more user friendly and to modernize it.

    #3.  Policies and Agreements – A.) Update of Art Show Agreement to be reviewed and revised by board. B.) Create document for board member description and create questions for interview of board of trustee applicants. C.) Director evaluations to be completed. D.) SB21-008 requirements to be met regarding sexual misconduct within the library.

    #4. Develop strategic plan.

    #5. 30-year anniversary of library occurs in 2025.  Plans may include Alison taking the lead in creating oral histories.  Possible creation of booklet.

    #6. Staff appreciation event to build relationships between staff and board.

    #7. Building and grounds assessment.

    #8. Plan board retreat.

    #9. Communicate library usage, programming and growth to community.

    TREASURER’S REPORT: Julie has added information in the comments section of the budget and this was appreciated by the board.  As previously noted in Friends of the Library update, the library should expect an amount of approximately $28,000.00 to be transferred into the library account.  And, property tax revenue can be expected in April and July.

    DIRECTOR’S REPORT: Amy Baer

    Maintenance Update
    Toilet has been repaired (sanitizer wipes were the issue); gutter on east patio needs repair (seam at joint has hole/contractor has been engaged but need dry weather, etc.); outside maintenance room has shelving (thanks to Richard); due to increase in trash pick-up costs I switched from 2 yard dumpster to 2 trash cans on hold list for 1 yard dumpster; pergola update (scheduled delivery for Wednesday April 19th and installation on Thursday April 20th, Richard will lead and we will work on getting volunteers. Talked with Dickson about native plant garden and will put a plan in place for spring maintenance.

    Seed Library & upcoming class
    Saturday March 11th we have seed class scheduled with Chris Lance (23 signed up to attend + library staff member, teacher w/ 2 helpers). We posted to our website, bulletin board and Facebook with good results.

    Restocked Seed Library this week and now packets are available to patrons. Merry updated sign out sheet to simplify and limited 8 packets per month to each patron. Highlighting some of our donors, who generously gave with minimal cost. Mostly just shipping fee.

    Material ordering
    Updated our Ingram ordering procedures as a Colorado Library (now 45% off books and shipping costs are more cost effective and set between FREE and $9); PLAYAWAY signed up for Standing Order Program (SOP) to update and get 5 new playaways each month at a discount (this contract is for one year). Also took advantage of Play It Forward to send old materials back and get new playaways at a discount (used weeding procedure to make decision on which materials to remove)

    Community Outreach
    Went to CTC (Communities That Care) meeting on March 2nd. Voyager is leading the meetings, but many leaders in the Ouray and Ridgway communities are involved. Goal is to provide safe places and activities for teens to do when they are not in school.

    Summer Reading Update
    All the programs are scheduled. (June 8th-July 20th). We are skipping the week of July 4th as we thought this would be best since Voyager is closed that week. We are working with Voyager so the children/families participating on Thursdays will be able to attend. Youngest Voyager group (ages 3-6) will be attending craft time on Wednesday afternoons and possibly coming to story time on Monday mornings. I will give more updates at future meetings.

    Audit Report
    Brought information to accountant last month for exemption work to be completed. Everything went smoothly. I sent in via USPS with tracking information to the state.

    PLAR (Public Library Annual Report) Report
    This report is mandated by law, the State Library collects data about Colorado public libraries and provides library professionals with important information for planning, evaluating, and budgeting. In addition, the data are reported to the Institute of Museum and Library Services and are used in national reports and the Library Search And Compare tool.  This project is supported by the Institute of Museum and Library Services. This report is to be completed and submitted by April 13th. I have support from the CliC, if I have clarifications on any questions.

    CliC Workshop
    I attended via zoom February 23rd & 24th. It was valuable and helpful. I will share recordings when I have them available. I will be viewing more recordings as well.

    Insurance Coverage/Budget
    We set the budget at $6000 for insurance, but increase was more than we expected at $6325. It includes coverage for SB21-008 as many libraries are doing now. I sent in our renewal March 9th.

    Library Statistics
    Great turn out for programs. Really happy with the community support and circulation of materials. Meeting room use has been great for individuals and groups.

    President Sally Trapp moved to adjourn the meeting at 3:09 P.M.  Jenny Williams seconded the motion and motion passed.

    Respectfully submitted, Secretary Sandy Hennessy

    January 13, 2023


    Approved Minutes
    Ridgway Public Library
    Board of Trustees Regular Meeting
    January 13, 2023
    Ridgway Public Library
    300 Charles Street

    (A Zoom link was provided)

    CALL TO ORDER:  The meeting was called to order by trustee Sally Trapp at 1:03 p.m. noting that all board members were present and that this will serve as our annual meeting according to our by-laws.

    PRESENT: Trustees Julie Duff, Alison Etheridge, Sandy Hennessy, Dickson Pratt, Sally Trapp and library director Amy Baer.  Trustees Jenny Williams and Jeff Pryor were present via Zoom.  Jill Hepp, co-president of Friends of the Ridgway Library and Plaindealer reporter, Klyea Henseler were also present. 

    APPROVAL OF PRIOR MINUTES: Acting secretary, Sandy Hennessy submitted the minutes to include a change in name to Lane Thomasson of Hockersmith and Whitmore, LLC.  Julie Duff moved to accept the minutes with the name correction and Dickson Pratt seconded the motion.  Motion approved.

    NEXT MEETING: March 10th at 1 p.m.  There will be a training session at 4 p.m. on February 2nd with Sharon Morris.  Board discussion agreed upon regular meetings in March, April, June, September, October, November and December.  Meetings will be the second Friday in each month at 1 p.m.

    PUBLIC COMMENT: There were no public comments.

    FRIENDS OF THE LIBRARY UPDATE:  Jill Hepp, co-president of Friends reviewed their meeting dates and newly elected officers.  They plan to elect a new treasurer at their annual meeting on January 18th.  Friends sent out their annual appeal letters for support of the library.  Donations of approximately $20,000.00 were received.  Jill reported this as indicating resounding support from the community.  Jenny Williams will no longer serve as Friends representative for the board.

    ACTION AND DISCUSSION ITEMS: Terms and board member roster was reviewed.  Amy will advertise to fill two board member vacancies. Dickson Pratt has officially resigned and will attend the March 10th meeting as a member of the public.

    Election of officers.  Sally nominated Julie Duff as treasurer. Sandy seconded the nomination.  Julie accepted.  Jenny Williams nominated Sally Trapp for president. Dickson seconded nomination. Sally accepted. Jeff Pryor was nominated for vice president by Sally and Julie seconded. Jeff accepted.  Dickson nominated Sandy Hennessy as Secretary and Jenny seconded the nomination. Sandy accepted.   Nominations were accepted unanimously. 

    Board training will be held on February 2nd at 4 p.m.  Ouray board members will join the session. Zoom will be available.

    Trustee notebook was reviewed and necessary documents confirmed.

    Library Director Employment Agreement.  Lane Thomasson reviewed the agreement with two changes.  Added that library director serves at will of the board and that salary can be adjusted annually. Sally suggested a sub-committee to create a director six-month evaluation document.  Alison, Sandy and Sally will serve on the sub-committee.  They will report back to board.  Julie moved to accept the contract with the attorney’s changes.  Sandy seconded the motion. Motion carried. Sally suggested a sub-committee to create a director six-month evaluation document.  Alison, Sandy and Sally will serve on the sub-committee.

    Plan to make 2023 goals at March meeting.  Brochure will be discussed.  We also will work on email addresses for board members.  North side bathroom needs repair and Roto Rooter called.

    Pergola update and we will receive another credit so that we can install it.  Richard will be lead installer and will be appropriately compensated.  Should be installed in April.

    Library signage is complete and all signage in library is now in place.

    Library history from Dickson who was contacted by Dan and Mary Solomon who began library.  Dickson will update the history to include the Solomon’s contribution.

    TREASURER’S REPORT:  Julie presented the end of year budget, stating that we have more revenue than we had planned.  This helps us to build reserves and we currently have $78,227.15 in reserve. Therefor the reserve will not need to be touched.

    DIRECTOR’S REPORT: Amy discussed library statistics and meeting room statistics.  She noted that meeting room usage is up to 727 meetings, noting that increasing this usage was one of our previous goals.  Community outreach includes continued work with Voyager and support of Uncompahgre Watershed by displaying their banners at the front entrance of the library.  Summer Reading Programs and reading incentives are being planned to include children, teens, and adult patrons. Amy intends to also work with the Ouray Food Bank and 2nd Chance.

    FUTURE AGENDA ITEMS: Julie recommends a staff appreciation party.  Item to be discussed as a future goal at next meeting.

    MEETING ADJOURNMENT: Sally moved to adjourn and Julie seconded.  Meeting adjourned at 2:50 p.m.

    December 9, 2022

    Final Minutes
    RIDGWAY PUBLIC LIBRARY DISTRICT
    BOARD OF TRUSTEES
    Regular Meeting
    December 9th, 2022
    300 Charles Street

    CALL TO ORDER:  The meeting was called to order by Trustee Sally Trapp at 1:07 P.M.

    PRESENT:  Trustees Julie Duff, Sandy Hennessy, Dickson Pratt and Sally Trapp. Also present were Director Amy Baer and Plaindealer reporter Kylea Henseler.  Also present via Zoom, was board of trustees applicant, Alison Etheridge.

    APPROVAL OF MINUTES: Acting secretary Sandy Hennessy submitted revised minutes noting corrections.  Sally Trapp moved to accept the corrected and revised minutes and Dickson Pratt seconded the motion.  Motion passed.

    NEXT MEETING: Friday, January 13th at 1 P.M.

    PUBLIC COMMENT:  There were no public comments.

    FRIENDS UPDATE: Director Baer had no further information to submit.

    ACTION AND DISCUSSION ITEMS:

    Interview and discussion with board applicant Alison Etheridge.

    Alison spoke via Zoom answering questions from trustees and director Amy Baer.  Upon completion of the interview, Dickson Pratt moved to accept her application.  Sally Trapp seconded the motion and motion carried. Director Baer will notify Ms. Etheridge.

    Approval of signage for Young Adult and Children’s Area. The total cost for signs is $304.90.  The cost will be paid out of line item in the budget for building improvement within capital outlay.  Dickson Pratt moved that the board accept the signage purchase and Sandy Hennessy seconded the motion.  Motion carried.

    Board training update and discussion chose the following possible dates of January 30th, 31st and February 2nd. Late afternoon time frame was suggested to accommodate work schedules.  The board agreed to open the training to other nearby library boards.  Trustee Hennessy will contact Sharon Morris who will conduct the trainings.

    Email accounts for board members will be placed on the agenda for next board meeting.

    Library director employment agreement is in the hands of Lane Thomasson of Hockersmith & Whitmore, LLC in Ouray.  Sally Trapp will present the agreement at next board meeting.

    TREASURERS REPORT:

    Julie Duff presented the Ridgway Public Library Operating Budget with two small changes.  Line item for Conferences/Schools/Travel was increased by $50.00 and Telephone increased by $219.78. Sally Trapp moved to adopt the 2023 budget. Dickson Pratt seconded the motion.  Motion carried.

    DIRECTORS REPORT:

    Director Baer asked that board members sign documents in triplicate for certification of the mill levy from Ouray County.  Baer covered statistics noting that patron numbers are increasing.  Inventory is 95% complete.  Ridgway Public Library is registered with FAMLIA.  Staff have been involved in workshops this Fall.  Community outreach is going well.

    Meeting adjourned at 2:13 p.m.

    Respectfully submitted by Sandy Hennessy

    November 15, 2022

      Minutes
      Ridgway Public Library
      Board of Trustees Regular Meeting November 15, 2022 at 1:PM
      300 Charles Street
      (A Zoom link was provided for those who wished to join)


      CALL TO ORDER: The meeting was called to order by Trustee Dickson Pratt recognizing that a quorum was present.

      PRESENT: Trustees Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Jeff Pryor, Director Amy Baer and Plaindealer reporter Kylea Henseler

      APPROVAL OF MINUTES: Acting secretary Sandy Hennessy submitted the revised minutes noting corrections. Dickson Pratt moved to accept the minutes and Julie Duff seconded the motion. Motion passed.

      NEXT MEETING: Friday, December 9th, 2022 at 1:PM

      PUBLIC COMMENTS: There were no public comments.

      FRIENDS UPDATE: Director Baer advised that the donor letter has gone out to the public and there has been a good response. The new treasurer is Abbey Lacey. Quarterly meeting times for next year have been set.

      ACTION AND DISCUSSION ITEMS:
      Discovery garden fencing has been placed for the winter. Little library has been well received.

      Pergola credit of $500 has been received and manufacturers have been asked to store the pergolas until Spring when better weather is available for construction.

      FAMLI-POLICY discussed. It was noted by Dickson Pratt that we need do nothing to opt into the program other than register. Enrollment begins December 5, 2022. Director Baer will investigate enrollment procedure and notify employees when program goes into effect.

      Signage for children’s area was discussed. Julie Duff advised that the same signage as is used in the library will be used. Julie will communicate with Kristen to verify correct spelling. Once plaque is mounted, a photo will be sent to Kristen.

      Employment agreement template will be sent to Hockersmith attorneys for review. The original agreement will be used and include Anna Szczepanski’s recommendations to refer to salary with a more generic phrasing as an amount to be negotiated with the library board annually, and acknowledging that Colorado is an at-will employment state.

      Board training organizational meeting will take place on December 2nd at 1:PM.

      Email accounts for board members are pending until the December meeting.

      Board Applicant’s letters were discussed and both applicants will be invited to attend the December meeting.

      TREASURER’S REPORT was presented by Julie Duff. Treasurer Duff acknowledged revenue from direct donations, property tax and the $5,000 grant secured through Director Baer’s efforts. Total grants awarded came to $10,500. Any additional revenues at year’s end will go toward building back library reserves. Expenditures were also summarized including personnel expenses and professional services.

      DIRECTOR’S REPORT: Director Baer advised that AspenCat now has 158 members amounting to 1.83 million items to be shared. The art show was a great success with thirty three artists showing their work and 214 attendees viewing it. The seed sharing program trained five volunteers for the work of saving and cataloguing seed contributions. Amy has been active in community outreach connecting with the Ridgway Area Chamber of Commerce, Voyager Program, and Au Pair International as well as Tera Wick, Community Initiatives Facilitator for the town of Ridgway. Bar codes arrived and new additions to the collection have been catalogued. Weeding out items that have not circulated within three years continues. The horse sculpture outside the library has been sold and will be removed. A replacement will be pending. The Lego Club has grown and participation may be determined according to age and divided into separate weeks within the month. Finally, Director Baer asked for two trustee signatures for the Bank of America credit card application to put the card in Amy Baer’s name. Dickson Pratt moved that the document be signed by two trustees and Sally Trapp seconded the motion. Motion passed and document was signed.

      ADJOURNMENT: Julie Duff made the motion to adjourn. Sandy Hennessy seconded the motion. Motion passed. Meeting adjourned at 2:08 PM

      Respectfully submitted by Sandy Hennessy

      October 21, 2022

      Minutes

      Ridgway Public Library

      Board of Trustees Regular Meeting

      October 21, 2022 at 1:07 p.m.

      300 Charles Street

      (A zoom link was provided for those who wished to join)

      CALL TO ORDER: The meeting was called to order by secretary Sally Trapp. Trustee Trapp noted that she has been asked to conduct the meeting due to President Richard Tucker’s recent resignation.

      PRESENT: Trustees Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Jenny Williams, Library Director Amy Baer and Plaindealer reporter Kylea Henseler. Rosemary Esty, trustee Jeff Pryor and Alison Etheridge joined on Zoom.

      APPROVAL OF MINUTES: Secretary Trapp noted correction of spelling and Dickson Pratt moved to approve the minutes and Jenny Williams seconded the motion. Motion passed.

      Next Meeting: Tuesday, November 15th, 2022 at 1:p.m.

      PUBLIC COMMENT: There was no public comment. See volunteer Rosemary Esty’s comments in action item number one below.

      FRIENDS UPDATE: Trustee Jenny Williams reported that Friends will reveal their new logo during their upcoming meeting in November. They will mail out an appeal letter early November in the hopes of raising several thousand dollars. Friends is actively looking for a treasurer.

      ACTION AND DISCUSSION ITEMS:
      1. Long time library volunteer Rosemary Esty read and submitted a letter in recommendation of naming the children’s library for Kristen Moberg’s grandson, Benicio Chavez-Moberg in honor of Kristen’s request upon retirement. Trustee Williams expressed support from Friends and there is no conflict with other potential donors for this honor. Trustee Duff moved to honor Kristen’s request and Sandy Hennessy seconded the motion. Motion passed.
      2. Discovery Garden maintenance costs and management will be discussed at next Friends meeting.
      3. Pergola update. Director Baer reported email indicating damage to the pergolas in shipping which will delay receipt of the items until after Thanksgiving. The manufacturers have given the library a $500 credit due to the inconvenience.
      4. FAMLI-POLICY options were presented by Dickson Pratt. Trustee Hennessy moved that Ridgway Public Library provide the employee share of the payment annually in the amount of .45% of each employee’s wages. Trustee Williams seconded the motion. Motion passed.
      5. Hockersmith & Whitmore engagement letter was discussed. Once we engage them, we will not pay until we use their services. Trustee Williams moved to accept the letter of engagement and Trustee Duff seconded. The motion passed.
      6. Hockersmith & Whitmore invoice of $200 was approved by a motion from Trustee Pratt and seconded by Trustee Williams. Motion passed.
      7. Library Director employment agreement discussion concluded that Director Baer would submit said agreement to the State Library, specifically Anna Szczepanski, for review.
      8. Records Retention and Request Policy was discussed regarding the need for policy to be used as a procedural guide. Sally Trapp moved that we adopt the Records and Retention Policy and Jenny Williams seconded the motion. Motion passed. Director Baer stated she would like help purging appropriate items as she has found several documents that have exceeded their required retention dates.
      9. Trustee Jenny William’s letter to library supporters and community members was discussed and suggested it also be sent by Friends to their email recipients. Trustee Trapp moved to approve the letter and post it to the library website as well as send it to Friends donor list and post it on library bulletin board. Hennessy seconded the motion. Motion passed.
      10. Board Training will be conducted for all board members December 2, 2022 at 1:p.m. by trustee Hennessy.
      11. Library Trifold brochure presentation was placed on hold to be re-visited in a couple of months.
      12. SB32-88 Sexual Accountability Act discussed and Amy will look into fees for finger printing as well as specific policy to be in place. Further discussion set for a following meeting.

      TREASURER’S REPORT:
      Treasurer Duff presented the 2023 draft for discussion and clarification. ( As noted on the agenda, Ridgway Public Library By laws section 4.10 requires a “Roll Call” vote during final approval in December.)

      DIRECTOR’S REPORT:
      Director Baer reported continuing success in all children’s programs. Bar codes are still forthcoming for many books yet to be released. Inventory will ensure that every item in the library is accounted for. There is a handwriting coding process ongoing to allow the library to make magazines available in the interim. COVID test kits are still available and a total of 500 have been given to the public in the past month. A Colorado Department of Education grant was awarded to Ridgway Public Library in the amount of $5,000.00. The grant money will be used next year for the children’s area. Staff member Kelly is providing ongoing community outreach to the elementary school.

      Renewal of date for announcing vacancy for new trustee was extended.

      Secretary Sally Trapp moved to adjourn the meeting at 2:50. Trustee Williams seconded the motion. Motion passed.

      Respectfully submitted, Sandy Hennessy

      Agenda

      Agenda
      Ridgway Public Library District
      Board of Trustees
      Regular Meeting
      Friday, September 8, 2023, 1:00pm
      Ridgway Public Library
      300 Charles Street

      (click here for Zoom access)

      Roll Call
      Trustees: Julie Duff, Alison Etheridge, Sandy Hennessy, Julie Hermann, Jeff Pryor, Sally Trapp, Jenny Williams, Library Director: Amy Baer

      Approval of Prior Minutes

      Next Meeting
      Friday, October 13, 2023 at 1:00pm

      Public Comments

      Friends of the Ridgway Library Update
      Barbara Seelye

      Action and Discussion Items
      Library Board Goals:
      Trustee Job Description & Interview Questions – approve revised job description
      SB21-008 – review draft, discuss and vote for approval possible

      Treasurers Report – Julie Duff

      Directors Report – Amy Baer
      Building & Maintenance Update
      Statistics Report
      Summer Reading Report
      Streamline
      Outreach
      Volunteers

      Future Agenda Items

      Adjournment

      The Board reserves the right to add or delete items of business and to change the order of business as needed. The Board welcomes public participation in the meetings. If specific accommodations are needed, please contact the Direct, Amy Baer, (970) 626-5252 or email library@ouraynet.com at least 24 hours in advance of the meeting.

      Curbside Service

      Curbside Service

      Hours for curbside pickup:
      Monday thru Thursday, 10:00a.m. to 6:00p.m.
      Friday, 10:00a.m. to 5:00p.m.
      Saturday, 10:00a.m. to 2:00p.m.

      We support social distancing efforts, so we will notify you when your items are ready for pick-up. Thanks for your patience.

      Please follow these steps to pick up materials at the Library.

      Step one: Place your items on hold.

      • You can call us at (970) 626-5252 or email us at library@ouraynet.com to order items you wish to check out

      OR

      • Use our website https://ridgway.colibraries.org/ to search for items
      • Click on Search the Catalog
      • Select Ridgway Public Library
      • Choose your preference: Books or Movies
      • Select Available Now
      • On the left side of the screen you will see Narrow Your Results which should help you find your reading and viewing preferences. Shelving Location will help you locate NEW BOOKS
      • Place a hold on the items you want.
      • If you would like the librarian to prepare a “Grab Bag” of library materials for you or your child, please give us a call and we will put together a bag of items selected just for you.
      • You will be notified via email or phone when your hold is ready. 

      Step two: Pick up your items.

      • Bagged holds will be on a table outside of the building for contactless pickup.
      • Your bag will be labeled with your Last Name
      • Grab your bag and enjoy!

      If you need further assistance, library staff are here to help. Please call 970-626-5252

      Craft Time

      Wednesdays 3:30 until 4:30 PM
      Fridays 11:00 AM until 12:00 PM
      Ages 3 & up

      Children (ages 3 and up) and their caregivers are invited to make a wonderful craft to take home.
      A sample of the weekly craft is on display at the Circulation Desk.