Author Archives: beth

April 6, 2021

MINUTES
RIDGWAY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
April 6th, 2021, 1:00 p.m.
Ridgway Public Library
300 Charles Street





CALL TO ORDER:  The meeting was called to order by President Richard Tucker.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt and Richard Tucker.  Library Director: Kristen Moberg.  President of Friends of the Ridgway Library:  Beth Williams

APPROVAL OF MINUTES:  Dickson moved and Michael seconded that the minutes from the March meeting be approved as presented.  Motion passed.

NEXT MEETING:  Our next meeting will be May 4th at 1:00 p.m. at the library.

PUBLIC COMMENT:  None


FRIENDS OF THE RIDGWAY LIBRARY:  Beth reported that Lisa Eisenberg has been selected to design and build the donor recognition wall.  She will present her first design proposals this Friday.  This wall will also act as a visual break between the east patio and the parking lot and a piece of art.  Since part of our grants require acknowledgement in some way, this will be financed through donations, including donations for the addition and remodel.  

Friends has received the third payment of $10,000 from BEP Earthwise.

E-mails may be sent letting supporters know how much money Friends receives from linking our accounts on Amazon and at City Market.

DIRECTOR’S REPORT:  The library is now open from 10 to 1 and from 2 to 5 Monday through Friday.  This keeps people from staying all day and provides a time for lunch and cleaning for the staff.  Curbside is still very popular and will stay for the time being.  
The Art Hanging System has arrived and will be installed and the
computers have been installed.
Kristen is preparing for the 2020 audit.  Julie will also attend.


ACTION AND DISCUSSION ITEMS:
 Building and Expansion:  
        Roofing Issues:  FCI has indicated that the gutters and heat tape will be installed.
        FCI Warranty Issues:  There are still remaining items to be addressed.  FCI indicates  
        that they are working on all the items.
        South Patio Pergola:  Richard has been working with Eric Dickerson to find an engineer
        to draw up the requirements for the construction of the pergola.  Beth suggested he
        check with Matt Hepp, another engineer.  
2.  Continuing Education:  Board Self Evaluation-Board Operation Review:  All members felt
        we were good on all the items listed.  Members should review the Fund Raising section
        for the next meeting.
3.  Vision Statement:  Michael presented a draft of a possible vision statement for the library.  
        Members were asked to review and offer any suggestions at the next meeting.

4.  Review/Approve/Sign:  Insurance and Health Insurance Policies:  The health insurance for
        the staff has gone up some.  The company did rebate $585 per staff member for 2020
        as the costs for the company had gone down due to the Covid lockdown. Richard will
        sign for the policy.

        After discussion, the amount of the building policy will be checked to see if it needs to
        be raised.

NEW BUSINESS:  None

ADJOURNMENT:  The meeting was adjourned at 2:00 p.m.

Respectfully submitted,
Nancy Meyers, Secretary        

March 2, 2021

RIDGWAY PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
Regular Meeting
March 2nd, 2021, 1:00 p.m.
Zoom Meeting


CALL TO ORDER:  The meeting was called to order by President Richard Tucker

Present:  Trustees:  Michael Cassidy, Julie Duff, Pat Montgomery, Dickson Pratt, Jeff Pryor, Richard Tucker. Library Director: Kristen Moberg

APPROVAL OF MINUTES:  Michael moved and Dickson seconded that minutes be approved. Motion passed.        

NEXT MEETING:  April 6th @ 1:00 pm at the Library with masks and social distancing.

FRIENDS OF RIDGWAY LIBRARY REPORT:  Report on the donor plaque will be given at the next meeting.

DIRECTORS REPORT:  Kristen provided board with current budget.  Library will wait for Yellow COVID designation to reopen by appointment.  Staff is working on the summer reading program “Tales and Tails”.  New computers and the additional Art Hanging System have been ordered.  144 craft bags were distributed and Library will maintain curbside service post pandemic.  Current circulation is similar to past.

ACTION AND DISCUSSION ITEMS:
Building and Expansion:
Roofing issues – Gutter work bid for $6300 – Michael moved and Julie seconded to approve gutter work, motion carried.  Roof will be inspected and bids obtained for possible replacement.
FCI warranty items – Bathroom tile issues will be documented.
South Patio – FCI contacted architect for structural design drawing.
Discovery Garden – Donor has contacted designer.  Motion for $20,000 budget made by Michael and seconded by Pat.  Motion approved.

Continuing Education: Board Self Evaluation – General Knowledge review was discussed.  Will review Board Operation at next meeting

COMMITTEE REPORTS: Community Outreach discussion moved to next meeting.

NEW BUSINESS:  None        

ADJOURNMENT:  The meeting was adjourned at 1:49

Respectfully submitted,
Pat Montgomery

February 2, 2021

MINUTES
RIDGWAY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
February 2nd, 2021, 1:00 p.m.
Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Richard Tucker

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director: Kristen Moberg.  President of Friends of the Ridgway Library Beth Williams

APPROVAL OF MINUTES:  After discussion, minor corrections were made to the January minutes.  Michael moved and Julie seconded that the minutes be approved as corrected.  Motion passed.

NEXT MEETING:  March 2nd, 1:00 p.m. Zoom

FRIENDS OF RIDGWAY LIBRARY REPORT:  Friends will be giving the library a check for $3500 for general operating expenses.  Todd Hoffman’s second payment on his donation has been received after receiving information from the board on what this money was being used for in the building expansion project.  Another report on the use of his donation money will be provided this year.

Marti O’Leary would like a budget for the discovery garden so she can begin planning that area. Richard volunteered to connect with her and let her know a budget of $10,000 has been set.  

Beth discussed the planning for a future spot to acknowledge all the donors for the library expansion.  The board agreed that money would be made available for this item and Beth could begin getting estimates.

DIRECTOR’S REPORT:  Kristen provided board members with a current budget.  Some money was borrowed from the general reserve which will be repaid as this years income arrives.  

$37,773.00 will be required to finish out the last items on the building expansion list.  These include the pergola at the south patio, computers for the library, and expansion of the art hanging system.  Michael moved and Dickson seconded that we approve this amount to finish these items.  Motion passed.  


189 craft projects were sent out last month.  Kristen also went over last months usage figures.

ACTION AND DISCUSSION ITEMS:  
Building and Expansion:  FCI has taken care of several warranty issues and is on schedule to take care of the few remaining items.

The icing issue on the roof has been looked at by the contractor.  There are issues on both the north and east sides of the library.  Some temporary steps have been taken to ease the issue on the east side.  It has been suggested that both areas have partial gutters installed with downspouts and heating tape.  A bid will be requested and presented to the board.

Explore and Discuss New Programs:  See discussion of Operating Policies

Review Operating Policies:
Library Policies:
  After discussion, it was decided renewal of library cards after three years should be included.  Under Fines and Fees it should read Ridgway Public Library does not collect fines for returned overdue items.
Meeting Room Policy:
Julie moved and Pat seconded that we remove the sentence “No group may reserve the room for more than 16 (sixteen) times in a single year.” under Reservation of Public Meeting Room.
Motion passed.

Continued Education:  Board Self-Evaluation and General Knowledge
Richard requested that we review the material we were sent for discussion at our next meeting.  There is a yes/no questionaire that can be filled in along with an evaluation of your individual knowledge about the library.

COMMITTEE REPORTS:  Jeff discussed the possibility that we plan some community outreach concerning all the things the library provides to the area, emphasizing a different group such as elected officials, small business, etc. each month.  

NEW BUSINESS:  Richard asked each board member to be sure they have copies of the various laws as they affect the library.  Also each member should be familiar with Roberts Rules of Order.  If they don’t have copies of the pertinent items, let Kristen know.  

ADJOURNMENT:  The meeting was adjourned at 2:00 p.m.

RESPECTFULLY SUBMITTED,
Nancy Meyers, Secretary



January 5, 2021


MINUTES
RIDGWAY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
January 5th, 2020, 1:00 p.m.
Zoom Meeting


CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor and Richard Tucker.  Library Director:  Kristen Moberg.  Gail Kennedy, Friends of the Ridgway Library

ADDITIONS AND DELETIONS TO THE AGENDA:  
 Setting goals for 2021
Director Evaluation Process

MINUTES:  Dickson moved and Julie seconded that the December minutes be approved as presented.  Motion passed.

PUBLIC COMMENTS:  None

NEXT MEETING:  February 2, 1:00 p.m., Zoom

FRIENDS UPDATE:  The library will not be receiving any grants from the Telluride Foundation this year as their emphasis is on areas that the pandemic is effecting the most.
Gail presented the information that Todd Hoffman had requested a report with specifics on where his donation would be used this year.  After discussion, the money will be used to purchase the Pergola to shade the south patio and to provide much needed new computers and laptops.  Michael will write a letter explaining these choices and include cost information from Kristen.  We will keep a list for next year as items arise that need to be addressed.  

ELECTION OF OFFICERS:
Slate of Officers for 2021:
President:  Richard Tucker
Vice President:  Jeff Pryor
Treasurer:  Julie Duff
Secretary:  Nancy Meyers

Michael moved and Dickson seconded that the slate of officers be approved as presented.
The motion passed.

GOALS FOR 2021:
 Finish up the new building and remodel items such as the Discovery Garden and the Pergola for the south patio.
Plan a Grand Re-opening for the library when conditions allow.
Investigate new programs using the new space.
Revisit policies such as the use of late fees, etc
Research material available for Board of Trustees education.



DIRECTOR EVALUATION PROCESS:
The board should begin putting together a way to evaluate the job performance of the library  director.


DIRECTOR’S REPORT:  Kristen had the staff make a list of the jobs they have been doing during the shut-down due to the pandemic.  The list includes the usual jobs of checking in items and cataloging new items.  It also includes making copies for patrons who cannot enter the library and delivering them, educating patrons on using the new tech apps over the phone,  answering many more phone calls, filling bags with books for kids, and providing “Take and Make” craft bags for juveniles and teens.  (Editorial comment:  Thank you Kristen and staff!)

ROOF ISSUES:  It appears one of the zones for melting ice on the roof is down.  There is a large build up of ice.  Kristen will contact FCI to check this out.  Dickson asked her to check if it was possible a breaker that had failed.

ADJOURNMENT:  The meeting was adjourned at 2:00 p.m.

Respectfully submitted,
Nancy Meyers, Secretary

December 11, 2020

MINUTES
RIDGWAY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
December 11th, 2020, 10:00 a.m.
Ridgway Public Library
300 Charles Street




CALL TO ORDER:  The meeting was called to order by President Michael Cassidy

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director:  Kristen Moberg

APPROVAL OF MINUTES:  Dickson moved and Pat seconded that the minutes be approved as corrected.  Motion passed.

NEXT MEETING:  The next meeting will be January 5th at 1:00 p.m. on Zoom

PUBLIC COMMENTS:  None

REVIEW/APPROVE 2021 PROPOSED MILL LEVY CERTIFICATION
        Operating Mill Levy Certification
REVIEW/APPROVE 2021 PROPOSED BUDGET
        Operating Budget
        2020 Revised Budget

Michael moved and Julie seconded that that above items be approved and signed.
Motion passed.

ADJOURNMENT:  The meeting was adjourned at 10:30 a.m.



Respectfully submitted,
Nancy Meyers, Secretary

November 10, 2020

MINUTES
RIDGWAY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
November 10th, 2020, 1:00 p.m.
Zoom Meeting



CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director:  Kristen Moberg.  President of Friends:  Beth Williams

ADDITIONS AND DELETIONS TO AGENDA:
Add discussion of membership in the local Chamber of Commerce
Add discussion of library cards

MINUTES:  Dickson moved and Julie seconded that the October minutes be approved as presented.  Motion passed.

PUBLIC COMMENTS:  None

FRIENDS:  The grant request from Ouray County Group was denied.  The Telluride Foundation will make their announcement at the end of the year.  There is a lot of red tape involved  with Enterprise Zones.  Julie volunteered to help with that as she has some experience in this area.
A mailer went out to donors thanking them for their support.  

BUILDING EXPANSION UPDATE:  Dickson went over the updated budget for the building expansion and remodel.  The project finished under the latest estimate.  The building expansion account will be closed and moved to the Building Improvement account.  Extra money will be used to finish items such as the Discovery Garden, art hangers, shades for the south side patio, and computers to check out for use at the library. The cost for the required audit for 2021 will come out of the expansion money.

REVIEW/APPROVE 2019 SUPPLEMENTAL BUDGET:  The supplemental budget was presented.  Michael moved and Dickson seconded that it be approved as presented.  Motion passed.

REVIEW 2021 PROPOSED MILL LEVY CERTIFICATION:  No change from last month.  There may be minor changes before we sign on December 11th.  Because the Gallagher Amendment was voted down, our yearly income should become more dependable barring a downturn in property values.

REVIEW 2021 PROPOSED OPERATING BUDGET:  Operating expenses will continue to fluctuate during the pandemic.  Final approval will be on December 11th.

DIRECTOR’S REPORT:  The original meeting room area has been opened up for up to 5 people.  The hours on Friday have been extended to 10 a.m. to 4:00 p.m.  Curbside is still very popular.  Kanopy is up and running well for downloading videos.  The appointments are going well.  People are usually in and out very quickly rather than staying for the maximum 45 minutes.  The craft projects were handed out to 8 young adults and 26 youngsters.  
LBRARY CARD RENEWALS:  Renewals may be done by e-mail, text, or phone at this time.

CHAMBER OF COMMERCE:  The local Chamber of Commerce has requested that we join as a non-profit.  After discussion, it was decided that as a tax-based organization this was not a good fit for us.  

ADJOURNMENT:  The meeting was adjourned at 1:50 p.m.



Respectfully submitted,
Nancy Meyers, Secretary


NEXT MEETING:  December 11th 2020 at 10:00 a.m. at the library.  Please wear a mask and bring a pen.  This will be a short meeting to approve and sign the Mill Levy Certification and the Proposed Operating Budget.  

August 4, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR MEETING

August 4th, 2020, 1:00 p.m.

Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Dickson Pratt, and Jeff Pryor

Library Director Kristen Moberg.  President of Friends Beth Williams

ADDITIONS OR DELETIONS TO AGENDA:  None

MINUTES:  Dickson moved and Julie seconded that the July minutes be approved as presented.  Motion passed.

NEXT MEETING:  Please note change in date to Sept. 8th, at 1:00 p.m.

PUBLIC COMMENTS:  None

FRIENDS:  Beth will order signs to match the room signs to designate donors with naming rights.  The signs will be a little smaller than the room name signs.  The wording will be worked out with the donors with the Board having final approval.  Room signs are still needed for the East Patio, the North Vestibule, and the Discovery Garden.  

Donors who have naming rights will be offered a tour of the library.  Each group will be separate and masks will be required.  The newspaper will be offered a tour.  Pictures will be taken with the furniture in place for the website.

FORECASTING IMPACTS:  Jeff asked that we all stay aware of any changes in the current situation.

BUILDING EXPANSION:

        Budget:  $18,000 was received from the Telluride Foundation.  The budget for the remodel and expansion is looking very good.  We are close to covering the final costs.

We had one complaint about the landscaping, but Dickson wrote an explanatory letter on why we chose what we put in.  

        Building Expansion/Remodel:  FCI is still working on a few items on the punch list.

They left the parking lot in excellent repair so we should get our deposit back from the city.

REOPENING THE LIBRARY:  Kristen has developed a plan to reopen the library building.  All the furniture will be removed and stored in the meeting rooms.  The toys in the children’s area will be boxed up.  The library building will be open Tuesday, Wednesday, and Thursday with 4 appointments daily.  Curbside service will remain available Monday through Friday.  Specific details will be posted on the website and in the newspaper.  

DIRECTOR’S REPORT:  We have received a $5,000 early literacy grant.  Most costs are under-budget due to the closure.  The staff is looking forward to having patrons back in the building.

ADJOURNMENT:  Michael moved and Nancy seconded that the meeting be adjourned at 1:50 p.m.

Respectfully submitted,

Nancy Meyers, Secretary

We Are Open by Appointment

The Ridgway Library is Open by Appointment Monday thru Friday

Library appointments are 45 minutes.
Appointment slots offered are:
10:15am – 11:00am Monday thru Friday
11:15am – 12:00pm Monday thru Friday
1:15pm – 2:00pm Monday thru Friday
2:15pm – 3:00pm Monday thru Friday
3:15pm – 4:00pm Monday thru Friday
4:15pm – 5:00pm Monday thru Friday

  • The library will have a maximum of 10 patrons allowed in the building for each appointment slot.
  • Appointments can be made ahead of time, with any remaining spots allocated on a first-come, first-served basis.
  • Patrons are limited to one visit per day. 
  • Library visit will be limited to 45 minutes.

If you arrive after the start of an appointment slot, you will still have to leave at the end of the appointment time period. For instance, if you arrive at 10:30 for the 10:15 appointment, you will have to leave at the end of the appointment at 11:00.

  • Computer use is limited to 45 minutes, to allow us time to clean computer stations in between uses. 
  • We have tables and chairs set up outdoors for WiFi access.
  • A Meeting Room is available by appointment during Library hours of operation, 5 person maximum. 

Children’s toys and hands-on activities are not available.
In-person technology help is not available.
Volunteer opportunities are not available at this time.
Book donations are not being accepted at this time.

Curbside pickup is available every day from 10:00am – 5:15pm. Call or email 970-626-5252; library@ouraynet.com to arrange

Curbside Service

Hours for curbside pickup: Monday thru Friday, 10:00 am to 5:15 pm

We support social distancing efforts, so we will notify you when your items are ready for pick-up. Thanks for your patience.

Please follow these steps to pick up materials at the Library.

Step one: Place your items on hold.

  • You can call us at (970) 626-5252 or email us at library@ouraynet.com to order items you wish to check out

OR

  • Use our website https://ridgway.colibraries.org/ to search for items
  • Click on Search the Catalog
  • Select Ridgway Public Library
  • Choose your preference: Books or Movies
  • Select Available Now
  • On the left side of the screen you will see Narrow Your Results which should help you find your reading and viewing preferences. Shelving Location will help you locate NEW BOOKS
  • Place a hold on the items you want.
  • If you would like the librarian to prepare a “Grab Bag” of library materials for you or your child, please give us a call and we will put together a bag of items selected just for you.
  • You will be notified via email or phone when your hold is ready. 

Step two: Pick up your items.

  • Bagged holds will be on a table outside of the building for contactless pickup.
  • Your bag will be labeled with your Last Name
  • Grab your bag and enjoy!

If you need further assistance, library staff are here to help. Please call 970-626-5252

Curbside Service

Curbside Service

Hours for curbside pickup: Monday thru Friday, 10 a.m. to 5:00 p.m.

We support social distancing efforts, so we will notify you when your items are ready for pick-up. Thanks for your patience.

Please follow these steps to pick up materials at the Library.

Step one: Place your items on hold.

  • You can call us at (970) 626-5252 or email us at library@ouraynet.com to order items you wish to check out

OR

  • Use our website https://ridgway.colibraries.org/ to search for items
  • Click on Search the Catalog
  • Select Ridgway Public Library
  • Choose your preference: Books or Movies
  • Select Available Now
  • On the left side of the screen you will see Narrow Your Results which should help you find your reading and viewing preferences. Shelving Location will help you locate NEW BOOKS
  • Place a hold on the items you want.
  • If you would like the librarian to prepare a “Grab Bag” of library materials for you or your child, please give us a call and we will put together a bag of items selected just for you.
  • You will be notified via email or phone when your hold is ready. 

Step two: Pick up your items.

  • Bagged holds will be on a table outside of the building for contactless pickup.
  • Your bag will be labeled with your Last Name
  • Grab your bag and enjoy!

If you need further assistance, library staff are here to help. Please call 970-626-5252

Appointment Slots

The Ridgway Library is Open by Appointment Monday thru Friday

Library appointments are 45 minutes.
Appointment slots offered are:
10:15am – 11:00am Monday thru Friday
11:15am – 12:00pm Monday thru Friday
1:15pm – 2:00pm Monday thru Friday
2:15pm – 3:00pm Monday thru Friday
3:15pm – 4:00pm Monday thru Friday
4:15pm – 5:00pm Monday thru Friday

  • The library will have a maximum of 10 patrons allowed in the building for each appointment slot.
  • Appointments can be made ahead of time, with any remaining spots allocated on a first-come, first-served basis.
  • Patrons are limited to one visit per day. 
  • Library visit will be limited to 45 minutes.

If you arrive after the start of an appointment slot, you will still have to leave at the end of the appointment time period. For instance, if you arrive at 10:30 for the 10:15 appointment, you will have to leave at the end of the appointment at 11:00.

  • Computer use is limited to 45 minutes, to allow us time to clean computer stations in between uses. 
  • We have tables and chairs set up outdoors for WiFi access.
  • A Meeting Room is available by appointment during Library hours of operation, 5 person maximum. 

Children’s toys and hands-on activities are not available.
In-person technology help is not available.
Volunteer opportunities are not available at this time.
Book donations are not being accepted at this time.