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July 5, 2022

MINUTES

RIDGWAY PUBLIC LIBRARY DISTRICT

BOARD OF TRUSTEES

July 5th, 2022, 1:00 p.m.

Ridgway Public Library

300 Charles St. 

Trustees Present: Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Richard Tucker

Director Kristen Moberg was also present.

EXECUTIVE SESSION: 1:00 p.m.

Ridgway Public Library Board of Trustees will discuss personnel issues – C.R.S. 24-6-402(4)(f) re: personnel matter. The executive session includes interviewing applicant for the Library Director position.

Called into order at 1:03 with 2/3 of board members present.

Present: Julie Duff, Sandy Hennessy, Dickson Pratt, Richard Tucker and Sally Trapp

Julie seconded entering session

Session adjourned at 2:05 p.m.

Electronic recording made

REGULAR MEETING: 2:00 P.M.

Called to order at 2:15 – present: Richard Tucker, Julie Duff, Sally Trapp, Sandy Hennessy, Dickson Pratt and Director Moberg.

APPROVAL OF MINUTES        

Dickson Pratt moved to approve, Sandy Hennessy seconded, all approved

NEXT MEETING        –

Tuesday, September 20, 2022 at 1:00 p.m.         

PUBLIC COMMENTS

Marti O’Leary – Children’s Discovery Garden – Marti will send a note with an update on the maintenance and plantings.

FRIENDS UPDATE

A Friends of the Library update was not provided.

ACTION AND DISCUSSION ITEMS

Roof  – Discussion was had regarding the older portions of the roof and a review of the estimate received from FCI; Richard Tucker will call FCI and touch base regarding an updated estimate.  

South Patio

Discussion regarding the installation of the pergola design found by Mr. Tucker and presented at the last meeting.  Sally Trapp moved to purchase two Hanso pergolas, Julie Duff seconded.  All approved.

Patio Benches:

Richard met with painter Bill Witt to review the East patio benches and he recommended sealer – Richard to get a quote from Mr. Witt

TREASURERS REPORT        Julie Duff

Julie shared monthly numbers/budget – board reviewed, no action taken.

DIRECTORS REPORT        Kristen Moberg

Monthly circulation numbers

Director Moberg mentioned mischief on the east patio – Kristen to report to Marshall for patrol as incidents have occurred three times.

Mr. Hoffman will visit in person on the 20th for a private honor toast for the dedication of the young adult room.  

ADJOURNMENT

Richard Tucker moved to adjourn at 2:55, Julie Duff seconded. All approved.

June 7, 2022


Minutes from the
Ridgway Public Library District
Board Of Trustees
Regular Meeting
June 7th, 2022, 1:00 p.m.
Ridgway Public Library
300 Charles St.

Trustees Present:  Julie Duff, Sandy Hennessy, Dickson Pratt, Jeff Pryor, Sally Trapp, Richard Tucker, Jenny Williams


APPROVAL OF MINUTES        
Julie Duff motioned to approve the minutes from the last meeting, Richard Tucker seconded – all approved

NEXT MEETING                
Tuesday, July 5th at 1:00 p.m.

PUBLIC COMMENTS
Marti O’Leary provided an update on the Children’s Garden:
Marty will work with Janet Smith to establish a maintenance plan as well as additional plant materials that could be used that are deer and drought resistant.  She’ll also work to establish costs for ongoing maintenance and drip irrigation.

FRIENDS UPDATE
Jenny Williams provided Friends update:
Creating list of projects this Summer that will require limited numbers of staff/trustee input.
They will look to the Fall for scheduling additional items.
Jill and Jennifer will meet with Trustee Jeff Pryor as co-liaison to the Friends regarding the programming ideas

ACTION AND DISCUSSION ITEMS

Roof Condition- Discussion about
South Patio
South Patio Pergola:   As a follow up to past discussions regarding a pergola or shade structure as designed in the library expansion plans, Richard Tucker showed the board a website for an aluminum pergola – 13’ x 9’ x 8’2” high from hansohome.com.
Hanso Home  – www.hansohome.com 
Richard asked the group to review the website and report back
Assembly required

Roof:  Discussion was held regarding the condition and age of the original roof slopes that are now twenty-two years old.  Trustee Sally Trapp offered to have her husband who is an insurance adjuster inspect the roof for possible issues.  Director Moberg provided a copy of the replacement roofing quote obtained last year for review.


TREASURERS REPORT        Julie Duff
Julie Duff reported on revenues from Ouray County

DIRECTORS REPORT        Kristen Moberg
The Summer reading program has started with great participation in all age groups.
Janice will be starting children’s program on Thursday 6/10/22
The Summer reading program has awards for each 1000 pages read.  

EXECUTIVE SESSION

Board Trustee President Richard Tucker moved that The Board move into Executive Session on this date June 7, 2022, pursuant to statutory authority 24-6-402 (4) (F) C.R.S. for the discussion of a personnel matters regarding the search for a Library Director.
It was confirmed that 2/3 of the Board members are present and the Board approves of this Executive Session. It is confirmed that a public notice had been placed regarding the time and place of this Executive Session. It is confirmed that an electronic recording is being made of this Executive Session and will be retained for ninety (90) days.

ADJOURNMENT

Julie Duff motioned to adjourn, Richard Tucker seconded, all approved.

April 12, 2022

Minutes
RIDGWAY PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
Regular Meeting
April 12th, 2022, 1:00 p.m.
Ridgway Public Library
300 Charles St.


Board President Richard Tucker called the meeting to order at 1:03 p.m.

Trustees Present: Trustees: Julie Duff, Dickson Pratt, Sally Trapp, Richard Tucker
Director Kristin Moberg present.  

APPROVAL OF MINUTES – approved as corrected.  Julie Duff motioned/all approved.         

NEXT MEETING        
        May 10th 2022 at 3:00 p.m. Tuesday         


PUBLIC COMMENTS
Val Szwarc – Thanked the board for working with CAM – due to technical difficulties, Mr. Szwarc signed off of zoom.  

FRIENDS UPDATE
        Friends of Ridgway Library Spring Sidewalk Chalk Festival and Book Sale
April 23 10:00 – 2:00.  A ribbon cutting will also be performed.  Richard Tucker and Ms. Moberg are working on a list to recognize donors.  



ACTION AND DISCUSSION ITEMS        
Building and Expansion:
Exterior Lighting – Richard Tucker provided an update that CAM ran a circuit to an exterior GFI then to a circuit that feeds the two pole lights.  This should allow the switch that is installed to turn the building mounted lights on/off and pole lights should be operated by photo cell.  Richard visited and no lights were on the following night.  Richard turned the switch on and all lights functioned.  Richard followed up with CAM and they returned and found that the GFI that they had worked with had tripped as well as another circuit on the back of the building.  This created quite a bit of uncertainty.  They checked the north side lights and found that they are motion sensitive lights as well as emergency lighting.  CAM will investigate to find out what the issue is with those two fixtures.  Sally Trapp to return tonight 4/12/22 to see if the pole lights are isolated.  

Brochure: Richard asked for volunteers to work with Bryce and Jenny to complete the brochure.  Kristen presented a new draft for review.  

Dumpster Enclosure Gate Repair:
The wooden gates were dragging and the hinges broke. Richard consulted with Janet Smith and Sergei and new hinges were purchased at Murdoch’s.  A repair was completed and the gates are now off of the ground by approximately 6”.  Gates appear to be fixed and the new hinges allow for future adjustments.  


TREASURERS REPORT –         Julie Duff
Pergola project discussion is postponed due to technical difficulties with zoom/to be rescheduled for when we have more board members in attendance.
On the budget report, the amount listed as the contingency from Ouray County has been noted and will be received in the re-distribution received from Ouray County in the next check.  It was agreed that the budget carry over from 2021 will be moved to the general fund.  

        
DIRECTORS REPORT        Kristen Moberg
Director Moberg shared the statistics; she also suggested that if patron counts trend upwards that perhaps we return to longer hours 10-6 as well as Sundays and Wednesday evenings until 7 p.m.
Discussion was held regarding the costs associated with staying open for more hours and Director Moberg said that she will research this question and let the board know of anticipated expenses.

Library Staff are gearing up for Summer Reading Program

EXECUTIVE SESSION        
Discuss Personnel Matters

Board Trustee President Richard Tucker moved that The Board move into Executive Session on this date April 12, 2022, pursuant to statutory authority 24-6-402 (4) (F) C.R.S. for the discussion of a personnel matter regarding Library Director Kristen Moberg, who was previously informed of this meeting.
Motion was seconded and approved. It was confirmed that a quorum of Board members are present and the Board approves of this Executive Session. It is confirmed that a public notice had been placed regarding the time and place of this Executive Session. It is confirmed that an electronic recording is being made of this Executive Session and will be retained for ninety (90) days.

Executive session was concluded at 2:04 pm.  

ADJOURNMENT
Richard Tucker moved to adjourn, Julie Duff seconded, motion carried.  

March 8, 2022

Minutes
Ridgway Public Library
Board of Trustees
Regular Meeting
3/8/22 at 1:00 p.m.
Ridgway Public Library
300 Charles St.
(A zoom link was also provided for anyone who wished to join)

Call to Order:  The meeting was called to order by Richard Tucker.

Present: Trustees: Julie Duff, Sandy Hennessy, Dickson Pratt, Jeff Pryor, Sally Trapp, Richard Tucker, Jenny Williams.  Director: Kristen Moberg

Approval of Minutes:  Sandy Hennessy moved to approve the minutes from the February 8, 2022 board meeting.  Dickson Pratt seconded.  Motion passed.

Next Meeting:  Tuesday, April 12th at 1:00 p.m.

Public Comments:  No public comments were made.  

Friends Update:  Trustee Jenny Williams reported that the Friends will be hosting a Spring event with plans for an outdoor event in combination with the Book Sale on Saturday, 4/23/22.

Action and Discussion Items:

Building and Expansion: Exterior Lighting:
CAM electric began work on the lighting change project however they encountered difficulties with achieving the desired results.  The wiring is such that the exterior lighting along the building and post light can’t be individually isolated.  Sally Trapp offered to walk the library grounds at night to observe the light levels with the main lighting turned off with only the new light fixtures turned on.  

CEBT 2022 Renewal:
Director Moberg presented the policy documents from the employer benefit trust/staff health insurance.  After discussion, Sally Trapp moved to accept the policy as presented and Sandy Hennessy seconded.  Motion unanimously carried.  

Exemption from Audit:
The prepared exemption from audit was signed.  

Treasurer’s Report:
Treasurer Julie Duff presented the budget.  One item to note was that the Building Improvement fund pergola project has been scheduled to be addressed as an agenda item at the next meeting.  

Director’s Report:  
Director Kristen Moberg shared the monthly circulation and statistics on patronage.  She also noted that Covid test kits are in plentiful supply for the community.  Next, she presented a draft brochure and requested that the board submit comments on text and design.  Lastly, discussion was held about possibly holding a reception for the May art show installation.  

Board member Sally Trapp motioned to adjourn; Julie Duff seconded.  All approved.  

Respectfully submitted,
Sally Trapp, Secretary

February 8, 2022

Minutes
Ridgway Public Library
Board of Trustees
Regular Meeting
2/8/22 at 1:00 p.m.
Ridgway Public Library
300 Charles St.
(A zoom link was also provided for anyone who wished to join)

Call to Order:  The meeting was called to order by board President Richard Tucker
Present: Trustees: Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp and Jenny Williams.  Library Director Kristen Moberg.  

Call to Order:  Treasurer Julie Duff called the meeting to order and conducted the meeting.

Approval of Minutes:  Dickson Pratt moved to approve the minutes from the February 8, 2022 board meeting.  Sandy Hennessy seconded.  Motion passed.

Next Meeting:  Tuesday, March 8, 2022 at 1:00 p.m.

Public Comments:  Val Swarc with the Dark Sky Committee thanked the Board for obtaining the proposal for changes to the outdoor lighting from C.A.M Electrical.  He requested to be present when the work commences and has offered to provide the lamps (bulbs) for the new fixtures that will assist with the dark sky requirements.  

Friends Update:  Trustee Jenny Williams provided the Friends update and reported that the 9090 federal return has been filed and was prepared by Aimee McAbery with San Juan Accounting.  

Action and Discussion Items:
Building and Expansion: Exterior Lighting:
Sally Trapp motioned to accept the proposal from C.A.M. electric with a not to exceed amount of $2500 to address the exterior lighting.  Dickson Pratt seconded the motion and the motion passed unanimously.

Director’s Report:  
Director Kristen Moberg shared the monthly circulation and statistics on patronage.  In addition, she reported that she had a meeting with Friends’ President Jill Hepp and Vice President Jennifer Franz who said that the Friends will meet every other month at the library and perhaps some alternative central locations.  Discussion was held regarding a Spring Event, possibly in conjunction with National Library Week whose theme is “Getting Connected”.  Mrs. Moberg also reported that the end of the year budget had been prepared and given to Don Moreland to file an exemption from audit.  Lastly, work was in progress on annual reports for the State.  

Treasurer Julie Duff moved to adjourn.  Sandy Hennessy seconded.  Motion passed.  

Respectfully submitted,
Sally Trapp, Secretary
 

January 4, 2022


Minutes
Ridgway Public Library
Board of Trustees
Regular Meeting
January 4, 2022 at 1:00 p.m.
Ridgway Public Library
300 Charles St.
(A zoom link was also provided for anyone who wished to join)

Call to Order:  The meeting was called to order by board President Richard Tucker
Present: Trustees: Julie Duff, Richard Tucker, Sandy Hennessy, Dickson Pratt, Jeff Pryor, Sally Trapp and Jenny Willams.  Library Director Kristen Moberg.  

Approval of Minutes:  Julie Duff moved to approve the minutes from the December 14, 2021 board meeting.  Dickson Pratt seconded.  Motion passed.

Next Meeting:  With new board members joining at this meeting, discussion was had regarding any possible scheduling conflicts.  The next meeting will be Tuesday, February 8, 2022 at 1:00 p.m. at the Ridgway Public Library.  A zoom link will be posted for those who wish to join.  

Public Comments:  Val Swarc with the Dark Sky Committee reported that board president Richard Tucker had provided an update on the status of the electrical bids for the proposed work to the Dark Sky Committee.  In addition, Mr. Swarc noted that Top of the Pines achieved a Dark Sky designation and that upcoming press featuring the dark sky initiatives in the area would be featured in the Ridgway Chamber of Commerce Guide.   He also noted that the Ridgway Chamber of Commerce received a Colorado Tourism grant to promote the Dark Skies program.

Friends Update:  No update was provided.  The next meeting of the Friends was to be held on 1/6/22 in the meeting room at the library.

Board of Trustees:
        Welcome New Members
Review Terms for Board Members:  Director Kristin Moberg provided a board roster with contact information and dates of each board member’s term.  
Election of Officers for 2022:
        President: Richard Tucker
        Vice President: Jeff Pryor
        Secretary:  Sally Trapp
        Treasurer:  Julie Duff`
Sally Trapp motioned to approve the slate listed above.  Sandy Hennessy seconded.  Motion passed.

Board of Trustees Goals for 2022:
President Richard Tucker provided an initial list of goals that are listed below in no particular order:

Library Director Evaluation: A committee was formed to formalize the evaluation format.  Board Members Richard Tucker, Sally Trapp, Sandy Hennessy and Julie Duff volunteered to serve on the committee.
Discovery Garden – Programming: Director Moberg will develop programming for the garden space to be launched in the Spring and will work with donor Marti O’Leary to ensure her vision of the space is incorporated.  
RPL and AspenCat website review:  Discussion over user experience was held with board member Jenny Williams offering to review the site for possible changes to make the site easier to navigate.  This would a goal for Q1.  It was noted that AspenCat is run by a consortium and RPL has no control over AspenCat but several board members reported that AspenCat appears to be easily integrated with the RPL site.  Lastly, Julie Duff suggested that we ask a patron volunteer to review the website and offer observations of any challenges.
Financial Reserves:  A goal to rebuild the reserves now that the expansion project is mostly complete was discussed.  Tax revenues and the budget cycle are pending and will be updated in February.  Discussed moving funds from the expansion account to the improvement/reserves account.  Board to revisit this once the financials are finalized.
Critical Strategy Meetings:
Jeff Pryor reported he’d like to further explore possible story lines for the Plaindealer as well as a possible strategy meeting between Friends and the Trustees.  The goals for critical strategy are to be alert and pro-active with outreach to build relationships between local groups and the library.  Board member Jenny Williams mentioned that the BOCC is working to create a new master plan and perhaps the library could be involved in that process.
 Staff Bonuses:  Discussion of staff bonuses was held.  Julie Duff moved that the board approve bonuses of up to $500 per employee.  Director Moberg to distribute.  Jeff Pryor seconded.  Motion passed.  

Director’s Report:  Items on the director’s report that were already discussed were the director evaluation and update on the lighting project.  Director Moberg reported that a new art show featuring local children’s art will begin on 1/7/22.  Other items noted were for the board to consider when it would be appropriate to begin holding receptions again and/or how to engage with the public with events moving forward with Covid-19 precautions.  Neighboring libraries are hosting events while RPL has maintained a cautious Covid protocol.  Trustee handbooks will be assembled.  Lastly, discussion about utilizing the meeting room as a virtual meeting room for community groups to serve as a community resource was held.  Installation of the large screen tv as a media aid was discussed.  

Board member Trapp moved to adjourn.  Richard Tucker seconded.  Motion passed.  

Respectfully submitted,
Sally Trapp, Secretary


        
 

Agenda

Agenda
Ridgway Public Library District
Board of Trustees

Regular Meeting
June 7, 2022, 1:00p.m.
Ridgway Public Library
300 Charles Street

(click here for Zoom access)

Roll Call Trustees:
Julie Duff, Sandy Hennessy, Dickson Pratt, Jeff Pryor, Sally Trapp, Richard Tucker, Jenny Williams

Approval of Minutes

Next Meeting

Public Comments

Friends Update

Action and Discussion Items

Roof Condition
South Patio

Treasurers Report –
Julie Duff

Directors Report –
Kristen Moberg

Executive Session

For the purpose of discussing personnel matters regarding the Library Director position search, as authorized by C.R.S.25-6-402(4)(f)(l). The executive session includes interviewing applicants for the Library Director position.

Adjournment

December 14, 2021

MINUTES
RIDGWAY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
December 14th, 2021, 1:00 p.m.
Ridgway Public Library
300 Charles Street



CALL TO ORDER :  The meeting was called to order by President Richard Tucker.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Dickson Pratt, and Richard Tucker.  Trustee Jeff Pryor joined later by phone.  Library Director:  Kristen Moberg.  Val Swarc for Dark Skies.  Board member nominees:  Jenny Williams, Sally Trapp, and Sandy Hennessy.

APPROVAL OF MINUTES:  Michael moved and Dickson seconded that the November minutes be approved as presented.  Motion passed.

NEXT MEETING:  The next meeting will be January 4th, 2022 at 1:00 p.m.

PUBLIC COMMENTS:  Val provided an RFQ which could be used to get bids on bringing the library into compliance with the new dark sky ordinance.  The difficulty of getting companies to bid at this time was discussed.  Val suggested we post the dates of the board meetings on the web site.  The board thought this was being done.  It is posted in the library.  Richard will check on getting the dates back on the website.

TRUSTEE INTERVIEWS:  Jenny, Sally and Sandy were interviewed by the current board.  Michael moved and Nancy seconded that all three be invited to join the board in January.
Motion passed.

FRIENDS UPDATE:  Jenny Williams provided an update from Friends.  They will have election of officers in January.  Jennifer and Jill will become joint presidents.  The group is also actively recruiting new members.  

EXECUTIVE SESSION:  It was confirmed that a two thirds quorum was present.  It was confirmed that public notice of this session was made by the Library Director on Dec. 13,2021.
Richard made the following motion:
I move that we enter into Executive Session pursuant to statutory authority 24-6-402(4)(F)C.R.S. “for the discussion of a personnel matter involving issues raised in an e-mail patron complaint of various issues involving Library Director Kristen Moberg, who was previously informed the meeting.  Dickson seconded.  Motion passed.
An electronic recording of this meeting is being made.

Regular meeting resumed.

REVIEW/APPROVE 2022 PROPOSED MILL LEVY CERTIFICATION:
Kirsten provided that latest numbers on the proposed mill levy certification.  It was approved and signed.

REVIEW/APPROVE 2022 PROPOSED BUDGET:
The proposed operating budget for 2022 was approved and signed.

NEW BUSINESS:  Due to the current Covid issues, Michael moved and Nancy seconded that all Board Meetings be masks required until further notice.  Motion passed.

DIRECTOR’S REPORT:  Julie Reed has offered to donate the proceeds from the possible future sale of a piece of art hanging in the library.  The library will have Covid testing kits available at some point.  Kristen has requested them from the State of Colorado.  

ADJOURNMENT:  The meeting was adjourned at 2:45 p.m.

Respectfully submitted,
Nancy Meyers, Secretary



We Are Open by Appointment

The Ridgway Library is Open by Appointment Monday thru Friday

Library appointments are 45 minutes.
Appointment slots offered are:
10:15am – 11:00am Monday thru Friday
11:15am – 12:00pm Monday thru Friday
1:15pm – 2:00pm Monday thru Friday
2:15pm – 3:00pm Monday thru Friday
3:15pm – 4:00pm Monday thru Friday
4:15pm – 5:00pm Monday thru Friday

  • The library will have a maximum of 10 patrons allowed in the building for each appointment slot.
  • Appointments can be made ahead of time, with any remaining spots allocated on a first-come, first-served basis.
  • Patrons are limited to one visit per day. 
  • Library visit will be limited to 45 minutes.

If you arrive after the start of an appointment slot, you will still have to leave at the end of the appointment time period. For instance, if you arrive at 10:30 for the 10:15 appointment, you will have to leave at the end of the appointment at 11:00.

  • Computer use is limited to 45 minutes, to allow us time to clean computer stations in between uses. 
  • We have tables and chairs set up outdoors for WiFi access.
  • A Meeting Room is available by appointment during Library hours of operation, 5 person maximum. 

Children’s toys and hands-on activities are not available.
In-person technology help is not available.
Volunteer opportunities are not available at this time.
Book donations are not being accepted at this time.

Curbside pickup is available every day from 10:00am – 5:15pm. Call or email 970-626-5252; library@ouraynet.com to arrange

Curbside Service

Hours for curbside pickup: Monday thru Friday, 10:00 am to 5:15 pm

We support social distancing efforts, so we will notify you when your items are ready for pick-up. Thanks for your patience.

Please follow these steps to pick up materials at the Library.

Step one: Place your items on hold.

  • You can call us at (970) 626-5252 or email us at library@ouraynet.com to order items you wish to check out

OR

  • Use our website https://ridgway.colibraries.org/ to search for items
  • Click on Search the Catalog
  • Select Ridgway Public Library
  • Choose your preference: Books or Movies
  • Select Available Now
  • On the left side of the screen you will see Narrow Your Results which should help you find your reading and viewing preferences. Shelving Location will help you locate NEW BOOKS
  • Place a hold on the items you want.
  • If you would like the librarian to prepare a “Grab Bag” of library materials for you or your child, please give us a call and we will put together a bag of items selected just for you.
  • You will be notified via email or phone when your hold is ready. 

Step two: Pick up your items.

  • Bagged holds will be on a table outside of the building for contactless pickup.
  • Your bag will be labeled with your Last Name
  • Grab your bag and enjoy!

If you need further assistance, library staff are here to help. Please call 970-626-5252