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January 13, 2023

Approved Minutes
Ridgway Public Library
Board of Trustees Regular Meeting
January 13, 2023
Ridgway Public Library
300 Charles Street

(A Zoom link was provided)

CALL TO ORDER:  The meeting was called to order by trustee Sally Trapp at 1:03 p.m. noting that all board members were present and that this will serve as our annual meeting according to our by-laws.

PRESENT: Trustees Julie Duff, Alison Etheridge, Sandy Hennessy, Dickson Pratt, Sally Trapp and library director Amy Baer.  Trustees Jenny Williams and Jeff Pryor were present via Zoom.  Jill Hepp, co-president of Friends of the Ridgway Library and Plaindealer reporter, Klyea Henseler were also present. 

APPROVAL OF PRIOR MINUTES: Acting secretary, Sandy Hennessy submitted the minutes to include a change in name to Lane Thomasson of Hockersmith and Whitmore, LLC.  Julie Duff moved to accept the minutes with the name correction and Dickson Pratt seconded the motion.  Motion approved.

NEXT MEETING: March 10th at 1 p.m.  There will be a training session at 4 p.m. on February 2nd with Sharon Morris.  Board discussion agreed upon regular meetings in March, April, June, September, October, November and December.  Meetings will be the second Friday in each month at 1 p.m.

PUBLIC COMMENT: There were no public comments.

FRIENDS OF THE LIBRARY UPDATE:  Jill Hepp, co-president of Friends reviewed their meeting dates and newly elected officers.  They plan to elect a new treasurer at their annual meeting on January 18th.  Friends sent out their annual appeal letters for support of the library.  Donations of approximately $20,000.00 were received.  Jill reported this as indicating resounding support from the community.  Jenny Williams will no longer serve as Friends representative for the board.

ACTION AND DISCUSSION ITEMS: Terms and board member roster was reviewed.  Amy will advertise to fill two board member vacancies. Dickson Pratt has officially resigned and will attend the March 10th meeting as a member of the public.

Election of officers.  Sally nominated Julie Duff as treasurer. Sandy seconded the nomination.  Julie accepted.  Jenny Williams nominated Sally Trapp for president. Dickson seconded nomination. Sally accepted. Jeff Pryor was nominated for vice president by Sally and Julie seconded. Jeff accepted.  Dickson nominated Sandy Hennessy as Secretary and Jenny seconded the nomination. Sandy accepted.   Nominations were accepted unanimously. 

Board training will be held on February 2nd at 4 p.m.  Ouray board members will join the session. Zoom will be available.

Trustee notebook was reviewed and necessary documents confirmed.

Library Director Employment Agreement.  Lane Thomasson reviewed the agreement with two changes.  Added that library director serves at will of the board and that salary can be adjusted annually. Sally suggested a sub-committee to create a director six-month evaluation document.  Alison, Sandy and Sally will serve on the sub-committee.  They will report back to board.  Julie moved to accept the contract with the attorney’s changes.  Sandy seconded the motion. Motion carried. Sally suggested a sub-committee to create a director six-month evaluation document.  Alison, Sandy and Sally will serve on the sub-committee.

Plan to make 2023 goals at March meeting.  Brochure will be discussed.  We also will work on email addresses for board members.  North side bathroom needs repair and Roto Rooter called.

Pergola update and we will receive another credit so that we can install it.  Richard will be lead installer and will be appropriately compensated.  Should be installed in April.

Library signage is complete and all signage in library is now in place.

Library history from Dickson who was contacted by Dan and Mary Solomon who began library.  Dickson will update the history to include the Solomon’s contribution.

TREASURER’S REPORT:  Julie presented the end of year budget, stating that we have more revenue than we had planned.  This helps us to build reserves and we currently have $78,227.15 in reserve. Therefor the reserve will not need to be touched.

DIRECTOR’S REPORT: Amy discussed library statistics and meeting room statistics.  She noted that meeting room usage is up to 727 meetings, noting that increasing this usage was one of our previous goals.  Community outreach includes continued work with Voyager and support of Uncompahgre Watershed by displaying their banners at the front entrance of the library.  Summer Reading Programs and reading incentives are being planned to include children, teens, and adult patrons. Amy intends to also work with the Ouray Food Bank and 2nd Chance.

FUTURE AGENDA ITEMS: Julie recommends a staff appreciation party.  Item to be discussed as a future goal at next meeting.

MEETING ADJOURNMENT: Sally moved to adjourn and Julie seconded.  Meeting adjourned at 2:50 p.m.

December 9, 2022

Final Minutes
Regular Meeting
December 9th, 2022
300 Charles Street

CALL TO ORDER:  The meeting was called to order by Trustee Sally Trapp at 1:07 P.M.

PRESENT:  Trustees Julie Duff, Sandy Hennessy, Dickson Pratt and Sally Trapp. Also present were Director Amy Baer and Plaindealer reporter Kylea Henseler.  Also present via Zoom, was board of trustees applicant, Alison Etheridge.

APPROVAL OF MINUTES: Acting secretary Sandy Hennessy submitted revised minutes noting corrections.  Sally Trapp moved to accept the corrected and revised minutes and Dickson Pratt seconded the motion.  Motion passed.

NEXT MEETING: Friday, January 13th at 1 P.M.

PUBLIC COMMENT:  There were no public comments.

FRIENDS UPDATE: Director Baer had no further information to submit.


Interview and discussion with board applicant Alison Etheridge.

Alison spoke via Zoom answering questions from trustees and director Amy Baer.  Upon completion of the interview, Dickson Pratt moved to accept her application.  Sally Trapp seconded the motion and motion carried. Director Baer will notify Ms. Etheridge.

Approval of signage for Young Adult and Children’s Area. The total cost for signs is $304.90.  The cost will be paid out of line item in the budget for building improvement within capital outlay.  Dickson Pratt moved that the board accept the signage purchase and Sandy Hennessy seconded the motion.  Motion carried.

Board training update and discussion chose the following possible dates of January 30th, 31st and February 2nd. Late afternoon time frame was suggested to accommodate work schedules.  The board agreed to open the training to other nearby library boards.  Trustee Hennessy will contact Sharon Morris who will conduct the trainings.

Email accounts for board members will be placed on the agenda for next board meeting.

Library director employment agreement is in the hands of Lane Thomasson of Hockersmith & Whitmore, LLC in Ouray.  Sally Trapp will present the agreement at next board meeting.


Julie Duff presented the Ridgway Public Library Operating Budget with two small changes.  Line item for Conferences/Schools/Travel was increased by $50.00 and Telephone increased by $219.78. Sally Trapp moved to adopt the 2023 budget. Dickson Pratt seconded the motion.  Motion carried.


Director Baer asked that board members sign documents in triplicate for certification of the mill levy from Ouray County.  Baer covered statistics noting that patron numbers are increasing.  Inventory is 95% complete.  Ridgway Public Library is registered with FAMLIA.  Staff have been involved in workshops this Fall.  Community outreach is going well.

Meeting adjourned at 2:13 p.m.

Respectfully submitted by Sandy Hennessy

November 15, 2022

    Ridgway Public Library
    Board of Trustees Regular Meeting November 15, 2022 at 1:PM
    300 Charles Street
    (A Zoom link was provided for those who wished to join)

    CALL TO ORDER: The meeting was called to order by Trustee Dickson Pratt recognizing that a quorum was present.

    PRESENT: Trustees Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Jeff Pryor, Director Amy Baer and Plaindealer reporter Kylea Henseler

    APPROVAL OF MINUTES: Acting secretary Sandy Hennessy submitted the revised minutes noting corrections. Dickson Pratt moved to accept the minutes and Julie Duff seconded the motion. Motion passed.

    NEXT MEETING: Friday, December 9th, 2022 at 1:PM

    PUBLIC COMMENTS: There were no public comments.

    FRIENDS UPDATE: Director Baer advised that the donor letter has gone out to the public and there has been a good response. The new treasurer is Abbey Lacey. Quarterly meeting times for next year have been set.

    Discovery garden fencing has been placed for the winter. Little library has been well received.

    Pergola credit of $500 has been received and manufacturers have been asked to store the pergolas until Spring when better weather is available for construction.

    FAMLI-POLICY discussed. It was noted by Dickson Pratt that we need do nothing to opt into the program other than register. Enrollment begins December 5, 2022. Director Baer will investigate enrollment procedure and notify employees when program goes into effect.

    Signage for children’s area was discussed. Julie Duff advised that the same signage as is used in the library will be used. Julie will communicate with Kristen to verify correct spelling. Once plaque is mounted, a photo will be sent to Kristen.

    Employment agreement template will be sent to Hockersmith attorneys for review. The original agreement will be used and include Anna Szczepanski’s recommendations to refer to salary with a more generic phrasing as an amount to be negotiated with the library board annually, and acknowledging that Colorado is an at-will employment state.

    Board training organizational meeting will take place on December 2nd at 1:PM.

    Email accounts for board members are pending until the December meeting.

    Board Applicant’s letters were discussed and both applicants will be invited to attend the December meeting.

    TREASURER’S REPORT was presented by Julie Duff. Treasurer Duff acknowledged revenue from direct donations, property tax and the $5,000 grant secured through Director Baer’s efforts. Total grants awarded came to $10,500. Any additional revenues at year’s end will go toward building back library reserves. Expenditures were also summarized including personnel expenses and professional services.

    DIRECTOR’S REPORT: Director Baer advised that AspenCat now has 158 members amounting to 1.83 million items to be shared. The art show was a great success with thirty three artists showing their work and 214 attendees viewing it. The seed sharing program trained five volunteers for the work of saving and cataloguing seed contributions. Amy has been active in community outreach connecting with the Ridgway Area Chamber of Commerce, Voyager Program, and Au Pair International as well as Tera Wick, Community Initiatives Facilitator for the town of Ridgway. Bar codes arrived and new additions to the collection have been catalogued. Weeding out items that have not circulated within three years continues. The horse sculpture outside the library has been sold and will be removed. A replacement will be pending. The Lego Club has grown and participation may be determined according to age and divided into separate weeks within the month. Finally, Director Baer asked for two trustee signatures for the Bank of America credit card application to put the card in Amy Baer’s name. Dickson Pratt moved that the document be signed by two trustees and Sally Trapp seconded the motion. Motion passed and document was signed.

    ADJOURNMENT: Julie Duff made the motion to adjourn. Sandy Hennessy seconded the motion. Motion passed. Meeting adjourned at 2:08 PM

    Respectfully submitted by Sandy Hennessy

    October 21, 2022


    Ridgway Public Library

    Board of Trustees Regular Meeting

    October 21, 2022 at 1:07 p.m.

    300 Charles Street

    (A zoom link was provided for those who wished to join)

    CALL TO ORDER: The meeting was called to order by secretary Sally Trapp. Trustee Trapp noted that she has been asked to conduct the meeting due to President Richard Tucker’s recent resignation.

    PRESENT: Trustees Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Jenny Williams, Library Director Amy Baer and Plaindealer reporter Kylea Henseler. Rosemary Esty, trustee Jeff Pryor and Alison Etheridge joined on Zoom.

    APPROVAL OF MINUTES: Secretary Trapp noted correction of spelling and Dickson Pratt moved to approve the minutes and Jenny Williams seconded the motion. Motion passed.

    Next Meeting: Tuesday, November 15th, 2022 at 1:p.m.

    PUBLIC COMMENT: There was no public comment. See volunteer Rosemary Esty’s comments in action item number one below.

    FRIENDS UPDATE: Trustee Jenny Williams reported that Friends will reveal their new logo during their upcoming meeting in November. They will mail out an appeal letter early November in the hopes of raising several thousand dollars. Friends is actively looking for a treasurer.

    1. Long time library volunteer Rosemary Esty read and submitted a letter in recommendation of naming the children’s library for Kristen Moberg’s grandson, Benicio Chavez-Moberg in honor of Kristen’s request upon retirement. Trustee Williams expressed support from Friends and there is no conflict with other potential donors for this honor. Trustee Duff moved to honor Kristen’s request and Sandy Hennessy seconded the motion. Motion passed.
    2. Discovery Garden maintenance costs and management will be discussed at next Friends meeting.
    3. Pergola update. Director Baer reported email indicating damage to the pergolas in shipping which will delay receipt of the items until after Thanksgiving. The manufacturers have given the library a $500 credit due to the inconvenience.
    4. FAMLI-POLICY options were presented by Dickson Pratt. Trustee Hennessy moved that Ridgway Public Library provide the employee share of the payment annually in the amount of .45% of each employee’s wages. Trustee Williams seconded the motion. Motion passed.
    5. Hockersmith & Whitmore engagement letter was discussed. Once we engage them, we will not pay until we use their services. Trustee Williams moved to accept the letter of engagement and Trustee Duff seconded. The motion passed.
    6. Hockersmith & Whitmore invoice of $200 was approved by a motion from Trustee Pratt and seconded by Trustee Williams. Motion passed.
    7. Library Director employment agreement discussion concluded that Director Baer would submit said agreement to the State Library, specifically Anna Szczepanski, for review.
    8. Records Retention and Request Policy was discussed regarding the need for policy to be used as a procedural guide. Sally Trapp moved that we adopt the Records and Retention Policy and Jenny Williams seconded the motion. Motion passed. Director Baer stated she would like help purging appropriate items as she has found several documents that have exceeded their required retention dates.
    9. Trustee Jenny William’s letter to library supporters and community members was discussed and suggested it also be sent by Friends to their email recipients. Trustee Trapp moved to approve the letter and post it to the library website as well as send it to Friends donor list and post it on library bulletin board. Hennessy seconded the motion. Motion passed.
    10. Board Training will be conducted for all board members December 2, 2022 at 1:p.m. by trustee Hennessy.
    11. Library Trifold brochure presentation was placed on hold to be re-visited in a couple of months.
    12. SB32-88 Sexual Accountability Act discussed and Amy will look into fees for finger printing as well as specific policy to be in place. Further discussion set for a following meeting.

    Treasurer Duff presented the 2023 draft for discussion and clarification. ( As noted on the agenda, Ridgway Public Library By laws section 4.10 requires a “Roll Call” vote during final approval in December.)

    Director Baer reported continuing success in all children’s programs. Bar codes are still forthcoming for many books yet to be released. Inventory will ensure that every item in the library is accounted for. There is a handwriting coding process ongoing to allow the library to make magazines available in the interim. COVID test kits are still available and a total of 500 have been given to the public in the past month. A Colorado Department of Education grant was awarded to Ridgway Public Library in the amount of $5,000.00. The grant money will be used next year for the children’s area. Staff member Kelly is providing ongoing community outreach to the elementary school.

    Renewal of date for announcing vacancy for new trustee was extended.

    Secretary Sally Trapp moved to adjourn the meeting at 2:50. Trustee Williams seconded the motion. Motion passed.

    Respectfully submitted, Sandy Hennessy

    September 20, 2022




    Regular Meeting

    September 20, 2022, 1:00 p.m.

    Ridgway Public Library

    300 Charles St. 

    Zoom option:

    passcode: 387106

    Meeting was called to order at 1:07 p.m.

    Trustees Present: Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Richard Tucker, Jenny Williams

    Library Director: Amy Baer

    APPROVAL OF July 5, 2022 MINUTES        – one correction was added to note that Richard Tucker was present for both meetings on 7.5.22.  With that change, Sandy Hennessy moved to approve and Sally Trapp seconded.   All in favor.  

    NEXT MEETING: Friday, October 21, 2022 at 1:00 p.m.

    PUBLIC COMMENTS:  No comments were received

    FRIENDS UPDATE:  The book sale held during August was a success and raised $515.  Efforts are ongoing to accumulate new books for future sales and donations are on the rise. Sandy Hennessy and Barb Seelye are creating a little free library to be placed on the trail side of the Children’s Garden.


    Anna Szczepanski from CliC (Colorado Library Consortium) Western Slope Consultant will join us – Director Baer introduced Anna who assists with resource sharing, board trainings, CEU classes and as a resource sounding board.  

    Discover Garden Update – Richard Tucker and Director Baer met with Janet Smith who has been the caretaker of the children’s garden.  Janet will work to place deer pretention in certain spots within the garden so that the garden is open and accessible.  Discussion was held that the maintenance responsibilities might be offered to the Friends for 2023 or money to be added to the budget for maintenance.

    Roof inspection update – Sally Trapp followed up with Matt Aupperle with FCI regarding the roof.  He reported that a crew had made repairs to the new portions of the roof and will return to make further repairs.  He will inspect once they are complete. He also reported he felt that the older portion of the roof appears to have several more years of life left.  Sally Trapp offered to create a draft estimate for the older portion of the roof for comparison.

    Pergola order status – Director Baer reported that she anticipates receiving a shipping notice soon.  

    Failed window glass is on order with Eagle Glass – Amy will proceed with the repair.

    Develop Library Director Employment Agreement – Richard Tucker presented a draft of an agreement adapted from online resources.  Discussion was had to engage a local attorney to review.  This item to be addressed at a future meeting.

    FAMLI-POLICY – Dickson Pratt presented information on the FAMLI program; discussion was held regarding the options.  Director Baer and Dickson Pratt will clarify the options to be discussed at the next meeting.

    Kristen Moberg email request to dedicate Children’s Room – the board reviewed the library naming policy documents and discussion regarding discussion with the Friends was held.  Jenny Williams to present the request and review the naming policies with the Friends for feedback.

    Board member terms – trustees Richard Tucker and Jeff Pryor have terms that will terminate in December 2022.  Richard to discuss with Jeff if he is interested in running again.  President Tucker announced he will be stepping down from his position and the Board.

    TREASURERS REPORT        Julie Duff

    Treasurer Duff presented the draft budget – revisions ongoing, to be finalized and voted on before December 15th.

    Welcome letters to new property owners – Treasurer Duff requested an updated list of new property owners to mail the postcard to.

    DIRECTORS REPORT        Amy Baer

    Library Stats: Visits are up, both in person and utilization of the various digital resources.

    Programming in the library – many programs have resumed such as story hours, bilingual story hour, teen café, craft time and Lego club.

    Grant updates – RPL has received three grants this year totaling $15,500.  Director Baer has reviewed the terms of the grants and is updating items such as flip bins in the children’s section, play aways, wonder books, and updates to the local history section.

    Current Staff members- Director Baer reviewed the current staff and their roles.

    Material Selection Policy – this item postponed until the next meeting.

    SB21-088: 2021 Child Sexual Abuse Accountability Act – Anna Szczepanski presented information; discussion and any action postponed until the next meeting.

    Peak Alarm Contact List – Director Baer reviewed the contact list and has updated it with current staff and trustee contacts.

    ADJOURNMENT – Richard Tucker moved to adjourn the meeting at 3:30 p.m. and Jenny Williams seconded.  Motion passed unanimously.

    July 5, 2022




    July 5th, 2022, 1:00 p.m.

    Ridgway Public Library

    300 Charles St. 

    Trustees Present: Julie Duff, Sandy Hennessy, Dickson Pratt, Sally Trapp, Richard Tucker

    Director Kristen Moberg was also present.

    EXECUTIVE SESSION: 1:00 p.m.

    Ridgway Public Library Board of Trustees will discuss personnel issues – C.R.S. 24-6-402(4)(f) re: personnel matter. The executive session includes interviewing applicant for the Library Director position.

    Called into order at 1:03 with 2/3 of board members present.

    Present: Julie Duff, Sandy Hennessy, Dickson Pratt, Richard Tucker and Sally Trapp

    Julie seconded entering session

    Session adjourned at 2:05 p.m.

    Electronic recording made


    Called to order at 2:15 – present: Richard Tucker, Julie Duff, Sally Trapp, Sandy Hennessy, Dickson Pratt and Director Moberg.


    Dickson Pratt moved to approve, Sandy Hennessy seconded, all approved

    NEXT MEETING        –

    Tuesday, September 20, 2022 at 1:00 p.m.         


    Marti O’Leary – Children’s Discovery Garden – Marti will send a note with an update on the maintenance and plantings.


    A Friends of the Library update was not provided.


    Roof  – Discussion was had regarding the older portions of the roof and a review of the estimate received from FCI; Richard Tucker will call FCI and touch base regarding an updated estimate.  

    South Patio

    Discussion regarding the installation of the pergola design found by Mr. Tucker and presented at the last meeting.  Sally Trapp moved to purchase two Hanso pergolas, Julie Duff seconded.  All approved.

    Patio Benches:

    Richard met with painter Bill Witt to review the East patio benches and he recommended sealer – Richard to get a quote from Mr. Witt

    TREASURERS REPORT        Julie Duff

    Julie shared monthly numbers/budget – board reviewed, no action taken.

    DIRECTORS REPORT        Kristen Moberg

    Monthly circulation numbers

    Director Moberg mentioned mischief on the east patio – Kristen to report to Marshall for patrol as incidents have occurred three times.

    Mr. Hoffman will visit in person on the 20th for a private honor toast for the dedication of the young adult room.  


    Richard Tucker moved to adjourn at 2:55, Julie Duff seconded. All approved.


    Ridgway Public Library District
    Board of Trustees

    Regular Meeting
    Friday, March 10, 2023, 1:00pm
    Ridgway Public Library
    300 Charles Street

    (click here for Zoom access)

    Roll Call

    Trustees: Julie Duff, Alison Etheridge, Sandy Hennessy, Jeff Pryor, Sally Trapp, Jenny Williams, Library Director: Amy Baer

    Approval of Prior Minutes

    Next Meeting

    Friday, April 14, 2023 at 1:00pm

    Public Comments

    Friends of the Ridgway Library Update

    Action and Discussion Items

    Presentation of Gratitude – Discuss and possible action for Trustee Emeritus
    Interview Trustee Candidates
    2023 Goals with Discussion
    Set date for Executive Session to review evaluation forms

    Treasurers Report – Julie Duff

    Directors Report – Amy Baer
    Maintenance Update
    Seed Library & Upcoming Class
    Material Ordering
    Community Outreach
    Summer Reading Update
    Audit Report
    PLAR Report
    CLIC Workshop

    Future Agenda Items


    The Board reserves the right to add or delete items of business and to change the order of business as needed. The Board welcomes public participation in the meetings. If specific accommodations are needed, please contact the Direct, Amy Baer, (970) 626-5252 or email at least 24 hours in advance of the meeting.

    Curbside Service

    Curbside Service

    Hours for curbside pickup:
    Monday thru Thursday, 10:00a.m. to 6:00p.m.
    Friday, 10:00a.m. to 5:00p.m.
    Saturday, 10:00a.m. to 2:00p.m.

    We support social distancing efforts, so we will notify you when your items are ready for pick-up. Thanks for your patience.

    Please follow these steps to pick up materials at the Library.

    Step one: Place your items on hold.

    • You can call us at (970) 626-5252 or email us at to order items you wish to check out


    • Use our website to search for items
    • Click on Search the Catalog
    • Select Ridgway Public Library
    • Choose your preference: Books or Movies
    • Select Available Now
    • On the left side of the screen you will see Narrow Your Results which should help you find your reading and viewing preferences. Shelving Location will help you locate NEW BOOKS
    • Place a hold on the items you want.
    • If you would like the librarian to prepare a “Grab Bag” of library materials for you or your child, please give us a call and we will put together a bag of items selected just for you.
    • You will be notified via email or phone when your hold is ready. 

    Step two: Pick up your items.

    • Bagged holds will be on a table outside of the building for contactless pickup.
    • Your bag will be labeled with your Last Name
    • Grab your bag and enjoy!

    If you need further assistance, library staff are here to help. Please call 970-626-5252

    Craft Time

    Wednesdays 3:30 until 4:30 PM
    Fridays 11:00 AM until 12:00 PM
    Ages 3 & up

    Children (ages 3 and up) and their caregivers are invited to make a wonderful craft to take home.
    A sample of the weekly craft is on display at the Circulation Desk.