Tag Archives: Minutes

August 4, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR MEETING

August 4th, 2020, 1:00 p.m.

Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Dickson Pratt, and Jeff Pryor

Library Director Kristen Moberg.  President of Friends Beth Williams

ADDITIONS OR DELETIONS TO AGENDA:  None

MINUTES:  Dickson moved and Julie seconded that the July minutes be approved as presented.  Motion passed.

NEXT MEETING:  Please note change in date to Sept. 8th, at 1:00 p.m.

PUBLIC COMMENTS:  None

FRIENDS:  Beth will order signs to match the room signs to designate donors with naming rights.  The signs will be a little smaller than the room name signs.  The wording will be worked out with the donors with the Board having final approval.  Room signs are still needed for the East Patio, the North Vestibule, and the Discovery Garden.  

Donors who have naming rights will be offered a tour of the library.  Each group will be separate and masks will be required.  The newspaper will be offered a tour.  Pictures will be taken with the furniture in place for the website.

FORECASTING IMPACTS:  Jeff asked that we all stay aware of any changes in the current situation.

BUILDING EXPANSION:

        Budget:  $18,000 was received from the Telluride Foundation.  The budget for the remodel and expansion is looking very good.  We are close to covering the final costs.

We had one complaint about the landscaping, but Dickson wrote an explanatory letter on why we chose what we put in.  

        Building Expansion/Remodel:  FCI is still working on a few items on the punch list.

They left the parking lot in excellent repair so we should get our deposit back from the city.

REOPENING THE LIBRARY:  Kristen has developed a plan to reopen the library building.  All the furniture will be removed and stored in the meeting rooms.  The toys in the children’s area will be boxed up.  The library building will be open Tuesday, Wednesday, and Thursday with 4 appointments daily.  Curbside service will remain available Monday through Friday.  Specific details will be posted on the website and in the newspaper.  

DIRECTOR’S REPORT:  We have received a $5,000 early literacy grant.  Most costs are under-budget due to the closure.  The staff is looking forward to having patrons back in the building.

ADJOURNMENT:  Michael moved and Nancy seconded that the meeting be adjourned at 1:50 p.m.

Respectfully submitted,

Nancy Meyers, Secretary

July 7, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR MEETING

July 7th, 2020, 1:00 p.m.

Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, and Richard Tucker.  Library Director:  Kristen Moberg.  President of Friends:  Beth Williams.  Owners’ Rep:  Monte Guiles

ADDITIONS OR DELETIONS TO AGENDA:  None

NEXT MEETING:  August 4th @1:00 p.m.

PUBLIC COMMENTS:  None

FRIENDS:  How to handle signage for naming rights for the various spaces was discussed.  It was suggested that the signs match the new signs on the meeting rooms.  Beth will get the preferred wordage from the donors and show them a mock-up of the proposed signs.

We should receive the $18,000 from the Telluride Foundation in July.  

The last of the new furniture should be arriving soon, with the last four chairs arriving in August.

231 appreciation notes with hearts were sent out to donors.

FORECASTING IMPACTS:  None

BUILDING EXPANSION UPDATE:

Budget:  Dickson informed the board that we should have enough to finish the project.  We should be able to move the money back to our operating budget next month that was lent to pay for furniture.  Dickson will send out the detailed budget to the board members.

Building Expansion/Remodel:  FCI is still working through the punch list.  It should be completed next week. We should receive our Certificate of Occupancy today.  The trailer will be out of the parking lot by Monday.  We should receive $18,000 back from the City of Ridgway if the parking lot is left in good condition.  Monte believed FCI would take care of that.  The landscaping is done and there will be a walk-through tomorrow morning.  The Discovery Garden will be on the north side.  Design to be decided later.

RE-OPENING OF THE LIBRARY:  After discussion, it was decided to expand curbside service to five days a week.  Kristen will also let people know they are welcome to use the patios while social distancing to access our internet.  How and when the building will open will be discussed at our August meeting.

DIRECTOR’S REPORT:  150 plus items have been sent out with curbside service.  40 Summer Reading Kits were handed out.  

Kristen and the staff are finishing setting up the library and the staff room.  

The audit had been on hold due to the coronavirus, but will now move forward.  All the necessary information will be delivered to the accountant in the next couple of weeks.

A memorial plaque will be placed outside in honor of former librarian Ann Grimm.  A picture will be taken with current and former librarians to send to her family.

Kristen suggested we look into adding sail cloth shades to the eastern patio to help alleviate the glare for people using their computers.  

ADJOURNMENT:  The meeting was adjourned at 1;50 p.m.

Respectfully submitted,

Nancy Meyers, Secretary

June 2, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR MEETING

June 2, 2020, 1:00 p.m.

Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director:  Kristen Moberg.  President of Friends:  Beth Williams

ADDITIONS AND DELETIONS TO THE AGENDA:  None

APPROVAL OF MINUTES:  Misspelling of one word will be corrected.  Dickson moved and Pat seconded that the minutes from the May meeting be approved as corrected.  Motion passed.

NEXT MEETING:  July 7th @1:00 p.m.  on Zoom unless otherwise directed.

PUBLIC COMMENTS:  None

FRIENDS:  Gail delivered a check to the library for $8800.  Money was retained that is to be used for the purchase of a sewing machine and supples until the library is ready to purchase these items.  The paper hearts that have been hanging in the library will be sent out to donors with a thank you note and probable completion date on the addition/remodel.  Grant writing will be done in the fall and toward the end of the year.  Buell Foundation will be first and they will be focused on items for the younger children.  

FORECASTING IMPACTS:  The “Heroes Act” as it pertains to libraries was discussed.  Julie volunteered to stay informed on this act as it moves through congress so we can stay prepared to request funds.  Kristen will put together a proposal and amount for possible uses such as laptops for patrons to use.  

BUILDING EXPANSION UPDATE:

Budget:  Dickson reported that we are in good shape on the budget.  FCI is coming in under their estimate and on time or early.  

Building Expansion/Remodel:  There has been good response from FCI on issues raised about the project such as the toilet models and the lighting on the north side.  The walk-through for the punch list is scheduled for the 13th.  Monty and the architect will attend.  Dickson and Kristen will attend as our representatives.  

Move:  Jeff has contacted Yo Mama’s movers. Their bid is $185 and hour for three men and equipment.  Michael moved and Julie seconded that we approve the bid from Yo Mamas.  Motion passed.  They will move the items from the trailer to the library starting on the 18th.  They thought they could do it in one day, but will have the 19th available if needed.  Jeff and Beth will arrive in the morning to direct placement of the shelving units.  Jeff will call the volunteers when they are ready for us to come down.  

Landscaping:  Dickson reported that a new landscape contractor has been chosen as the original company could not get it done in the allotted time.  They should be starting soon.

Beth asked about including a Discovery Garden on the south side as a donation had been made by the O’Learys for naming the one originally slated for the north side.  Nancy volunteered to call Marti to see if she would be on board with this and would like to be involved in the process. Jeff and Dickson have volunteered to be involved in the landscaping process.

REOPENING:  Kristen reported that Phase One of the reopening is going well.  They have put out 204 books and 28 dvds. The summer reading program has started.  Thirty-five  craft kits were assembled and only three are left.  

The Safer at Home has been extended to July 1.  Library Directors have been conferencing about how to safely reopen.  Appointments with only one family in the library at a time is one possibility.  Another option is to cut the capacity in half and require masks.  Michael moved and Pat seconded that the Ridgway Library will require masks on patrons and employees until Health Officials say they are no longer required.  Motion passed.  After discussion, a board member will speak to the Marshall about enforcement.

Allowing limited tours of the new library was discussed.  Reservations would be required and small groups would be allowed in with social distancing.

DIRECTORS REPORT:  Kristen presented the latest budget figures.  The ILL is gearing up and will start when several of the area libraries are ready to reopen.  

ADJOURNMENT:  The meeting was adjourned at 2:10 p.m.

Respectfully submitted,

Nancy Meyers, Secretary

May 5, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR MEETING

May 5th, 2020, 1:00 p.m.

Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director:  Kristen Moberg.  Owner’s Rep.: Monty Guiles  Pam Kraft, President of PARC

ADDITIONS AND DELETIONS TO THE AGENDA:  None

APPROVAL OF MINUTES:  Julie moved and Richard seconded that the April minutes be approved as presented.  Motion passed.

NEXT MEETING:  June 2, 1:00 p.m.

PUBLIC COMMENTS:  None

FORECASTING IMPACT:  Jeff suggested we have a short presentation at each meeting on possible upcoming challenges, such as lower tax revenue, etc.  Dickson indicated that our current tax rate would be unchanged for two years.  The money we receive from car sales and licensing will probably go down.  Dickson will check on how this is calculated.

BUILDING EXPANSION UPDATE:  

Budget:  Dickson presented current information on the budget.  We have received more revenue from Friends.  About $1.226 million of the project has been completed and paid for minus our retainage.  We have approximately $1.799 million which is close to the final cost.

Costs for moving out appear lower than anticipated, but final amounts are not in yet.

Building Expansion/Remodel:  The punch list was done on the expansion and the Certificate of Occupancy were received for the expansion and move-in has begun.  FCI is still on time for completion.  Trades are being brought in one at a time to facilitate social distancing.  The landscaping budget came in under the line amount.  

PARC:  Pam Kraft requested information on our two art installations from their group.  The Horse will stay in the same place.  The larger “Heron” will be moved to a new secure pad near the corner by the sign.  Pam requested that we make sure these items are included in our insurance.  Kristen will check on this with our agent.

RE-OPENING OF LIBRARY:  Kristen would like to re-open for curbside delivery on childrens’, Young Adults, DVDs, and new adult items.  She has presented a plan to the Ouray County Emergency Group, but has not heard back.  If she doesn’t hear fairly soon, Nancy will write a letter to send to the group from the board.  Once a date has been cleared with them, information will be sent out to patrons by e-mail, on the library FB page, and in the local paper.  

INSURANCE RENEWAL:  Kristen will check on coverage for attorney fees if necessary and coverage for the art pieces and other outdoor items.  

DIRECTOR’S REPORT:  Kristen and the staff are busy working on how to provide services this summer.  There will be reading logs, reports, and drawings for prizes.  They are also working on providing craft packages to be done at home.  Ilsa has been writing personal notes to the children that have taken part in the Young Adult activities.  Amy is working with Voyager.  They will be cutting the number of children in their programs to enable social distancing.  

Kristen has ordered a set of books for a classics section.  She will be ordering a few new things, but that will be curtailed until the remodel is done.  

ADJOURNMENT:  The meeting was adjourned at 1:55 p.m.

April 7, 2020

MINUTES

RIDGWAY LIBRARY DISTRICT

BOARD OF TRUSTEES

REGULAR MEETING

April 7th, 2020, 1:00 p.m.

Zoom Meeting

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Friends President:  Beth Williams.  Library Director:  Kristen Moberg.  Owner’s Rep:  Monty Guiles

ADDITIONS OR DELETIONS TO THE AGENDA:  None

APPROVAL OF MINUTES:  Dickson moved and Jeff seconded that the minutes from the March Regular Meeting and the March Special Meeting be approved as presented.  Motion passed.

NEXT MEETING:  May 5th at 1:00 p.m.

PUBLIC COMMENTS:  None

FRIENDS UPDATE:  Additional funds were presented to the library.  Certain amounts were designated to pay for furniture and for the shelves, end caps, and panels.  More grants will be written in the fall.  The library will look for ways to reach out to the community during this time as an essential asset.  

APPROVAL OF CEBT RENEWAL:  After a review of the quote which raises our cost 6%, Dickson moved and Pat seconded that we approve the renewal of our CEBT.  Motion passed.

BUILDING EXPANSION UPDATE:

Budget:  Dickson went over the current budget figures.  The cash flow is good for the moment.

The landscaping design in the current quote seem too elaborate for the moment.  Dickson will try to get a revised quote for a simpler plan.

Building Expansion/Remodel:  The addition is complete except for the punch list.  As Humphries will not be able to send anyone over at this time, Monty will walk through with FCI.

We should be able to take ownership of the space next week.  

Move:  As movers were not considered essential, the move into one container was accomplished with the help of volunteers and three workers from FCI.  Only one container was required, so the second one will be sent back.  Hopefully we will be able to hire movers for the second phase as we move back in.  

DIRECTOR’S REPORT:  Kristen would like to move toward opening the new space as envisioned by April 30th.  She will go ahead and prepare the space, but the opening date will depend on the Coronavirus situation.  Staffers were encouraged to reach out with ideas for on-line story time, etc.  When the library is re-opened all care will be taken to keep both staff and users safe.  

ADJOURNMENT:  The meeting was adjourned at 1:40 p.m.

Respectfully submitted,

Nancy Meyers, Secretary

March 18, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

Special Meeting

March 18, 2020, 11:00 a.m.

Ridgway Public Library

300 Charles Street

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy

PRESENT:  Trustees:  Michael Cassidy, Julie Duff (by phone), Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director:  Kristen Moberg.  President of Friends:  Beth Williams

ADDITIONS AND DELETIONS TO THE AGENDA:  None

NEXT MEETING:  On Zoom April 7th @1:00 p.m.

PUBLIC COMMENTS:  None

CORONAVIRUS AND LIBRARY SERVICE:  The library will be closed until further notice.  Staff will work from home where possible.  They could recommend sites for kids who are at home via the library web site.  The book drop box will be moved to avoid use.  

BUILDING EXPANSION UPDATE:

Building Expansion/remodel:  We have obtained a quote to repair all the stucco at this time of $10,000.  This would save a considerable amount over waiting and all the stucco would match.  Nancy moved and Dickson seconded that this quote be accepted.  Motion passed.

Moving Plan:  Richard has received three quotes for moving the books and furniture out of the existing library.  The two local companies were close with Green Apple at $12,000 to $13,000.

Yo Mamas was for the first half at $5200.  Richard will get the rest of the quote from Yo Mamas and if they are competitive, we will accept that bid.  The containers will be ordered the first week of April.  

New shelving and furniture are scheduled to begin arriving in April.  

The addition is scheduled for completion the 9th of April.  C.O. is expected by the 16th.  The punch list will be checked on the 24th.  

Michael moved and Dickson seconded that the meeting be adjourned at 11:55 a.m.  Motion passed.

Respectfully submitted,

Nancy Meyers, Secretary

March 3, 2020

MINUTES

RIDGWAY PUBLIC LIBRARY

Regular Meeting

March 3rd, 2020, 1:00 p.m.

Ridgway Public Library

300 Charles Street

CALL TO ORDER:  The meeting was called to order by President Michael Cassidy.

PRESENT:  Trustees:  Michael Cassidy, Julie Duff, Nancy Meyers, Pat Montgomery, Dickson Pratt, Jeff Pryor, and Richard Tucker.  Library Director Kristen Moberg.  Monty Guiles

ADDITIONS AND DELETIONS TO THE AGENDA:  None

APPROVAL OF MINUTES:  Julie moved and Jeff seconded that the February minutes be approved as presented.  Motion passed.

NEXT MEETING:  April 7th at 1:00 p.m.  If a change of location is required due to library construction, it will be announced soon enough to post the new location as required.

PUBLIC COMMENTS: None

FRIENDS UPDATE:  The “Grab a Seat” event went very well.  The musical chairs raised $500, and around $20,000 of furniture were “purchased”.  In response to an e-mail from Beth Williams, Richard has volunteered to contact the Hill’s about a donation.  Jeff indicated he would be willing to help with the owners of Dalwinnie Ranch.  

BUILDING EXPANSION UPDATE:

  1.  Budget:  Dickson went over the current expenditures and income.  There is some concern about cash flow as DOLA is billed quarterly and doesn’t pay the total amount.  After discussion, it was felt we could change to billing them monthly and also, possibly approach them about getting a larger percentage of the billing as this is a period of large costs.
  2. Building Expansion & Remodel:  Monty went over the current progress on the building.  He assured us that all was going very well.
  3. Move:  Richard has contacted two moving companies for bids on moving the books and furniture out of the existing building during the remodel.  Monty will ask for definite dates for the closure at the building meeting tomorrow (March 4th).  Storage containers can be rented out of Grand Junction.  We will probably need two.  The adult books will be in a container.  The rest of the collection will move into the new area.  Aspen Cat will allow us to borrow from other libraries during our closure.  “Reading is a Moving Experience” to allow patrons to borrow many books and keep them until we re-open will take place a couple weeks before the closure.  Once we have a definite date, Kristen will work up a hand-out with all the information to give our patrons and post on-line.

DIRECTOR’S REPORT:  A current budget with year-to-date information was handed out.

We will be required to have a full audit for 2019 and for 2020.  This kicks in when either your expenditures or income exceed a certain amount.  This will be done in May.  Kristen is working on the annual report to the State of Colorado.  The staff is going through existing materials to cull out worn or out-of-date material before the move.  A special shout out to the staff for all the extra work they are doing to prepare for this move.

Julie provided the current usage figures including from Aspen Cat.  

We also were given a current chart of our collection.

There will be an art show starting March 13th with the opening reception on March 14th from 5 to 7 p.m.  The artists are local women who have been painting together for quite a while.  They were happy to work with the library construction schedule.

ADJOURNMENT:  Michael moved and Julie seconded that the meeting be adjourned at 2:10 p.m.  Motion passed.

Respectfully submitted,

Nancy Meyers, Secretary